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18Project Management Plan Template
Project team directory for all communications is:
Name
Title
E mail
Office Phone
Cell Phone
John Davis
Project Sponsor
xxx-xxx-xxxx
xxx-xxx-xxxx
Joe Green
Project Manager
xxx-xxx-xxxx
xxx-xxx-xxxx
Senior
Herb Walker
xxx-xxx-xxxx
xxx-xxx-xxxx
Programmer
Jason Black
Programmer
xxx-xxx-xxxx
xxx-xxx-xxxx
Sr. Quality
Mary White
xxx-xxx-xxxx
xxx-xxx-xxxx
Specialist
Quality
Ron Smith
xxx-xxx-xxxx
xxx-xxx-xxxx
Specialist
Tom Sunday
Technical Writer
xxx-xxx-xxxx
xxx-xxx-xxxx
Testing
Karen Brown
xxx-xxx-xxxx
xxx-xxx-xxxx
Specialist
Communications Conduct:
Meetings:
The Project Manager will distribute a meeting agenda at least 2 days prior to any scheduled
meeting and all participants are expected to review the agenda prior to the meeting. During all
project meetings the timekeeper will ensure that the group adheres to the times stated in the
agenda and the recorder will take all notes for distribution to the team upon completion of the
meeting. It is imperative that all participants arrive to each meeting on time and all cell phones
and blackberries should be turned off or set to vibrate mode to minimize distractions. Meeting
minutes will be distributed no later than 24 hours after each meeting is completed.
Email:
All email pertaining to the SmartVoice Project should be professional, free of errors, and provide
brief communication. Email should be distributed to the correct project participants in
accordance with the communication matrix above based on its content. All attachments should
be in one of the organization’s standard software suite programs and adhere to established
company formats. If the email is to bring an issue forward then it should discuss what the issue
is, provide a brief background on the issue, and provide a recommendation to correct the issue.
The Project Manager should be included on any email pertaining to the SmartVoice Project.
Informal Communications:
While informal communication is a part of every project and is necessary for successful project
completion, any issues, concerns, or updates that arise from informal discussion between team
members must be communicated to the Project Manager so the appropriate action may be taken.
C
M
P
OST
ANAGEMENT
LAN
The Cost Management Plan clearly defines how the costs on a project will be managed
throughout the project’s lifecycle. It sets the format and standards by which the project costs are
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