Special Event Checklist printable pdf download

Special Event Checklist

Sample Template - Adjust as Needed

Special Event Checklist

Event Name: _____________________________________________________

Date: _____________________ Time: ________________________

Location: __________________ Budget: ______ ________________

Person Responsible: _______________________________________

Phone: (Day) __________ (Evening) ____________ E-Mail: ______________

Due

Person

Done

Action

Notes

Date

Responsible

General

Determine approval for event

Determine event budget

Determine program basics –

what, where, when, why, who

you want to attract

Booking the Basics

Book event venue and

determine backup/rainout site

(ensure basics are in place:

phones, power outlets,

washrooms, coat check)

Book entertainment

Book caterer

Determine and book rental

needs (tables, chairs, portable

toilets, podium, etc.)

Program Details

Map out detailed event timing

Identify any dignitaries/special

guests

Get liquor licence

Determine other required

permits and get them

Identify any

transportation/parking needs

Coat rack needed?

Determine Master of

Ceremonies

Special Event Checklist