Event Planning Checklist Template printable pdf download

Event Planning Checklist Template

TemplaTe 1: evenT planning CheCklisT

Always allow sufficient time to organise an event; the amount of time will depend on the size of the event.

Event Committee

Person

Approx. Hours

Date

Planning and Management Tasks

Responsible

to complete

Finalised

Planning- Initial Considerations

Assess the idea or opportunity

Ensure a clearly identified opportunity exists for

the event

Develop a Plan for the event with defined objectives

to be achieved

Ensure all members of the organisation are aware

of, and fully understand the objectives

Set the event date

Determine all specialist expertise

(essential)

Event Committee

Form the event committee (6 people min)

Appoint/ elect the Chair

Select committee members based on expertise

and ability to contribute to the event management

process

Establish areas of responsibility

Establish clear line of communication- formal

reporting requirements

Set meeting dates for lead up to the event

Areas of Committee Responsibility

Funding and Finance

Identify appropriate funding sources (business,

sponsorship, raffles, admission costs, government

grants, etc)

Prepare grant funding application, if required

Establish budget guidelines

Prepare detailed budget

Break-even analysis

Monitor budget throughout planning, executing

and evaluation stages

– MANAGING A SUCCESSFUL AND SUSTAINABLE EVENT –

Event Planning Checklist Template