Elementary School Attendance Plan Checklist
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1JB-R/E(6)
Elementary School Attendance Plan Checklist
Definitions
Required Communication in English and Spanish
Tardy:
Not in classroom by 7:45 am.
Attendance Notification Letter
Absent:
Arrive at school after 11 a.m.
Campus Messenger Phone Call/Email
or leave before 11 a.m.
School-based Staff Contact w/ Family re Absences
Five Day Attendance Letter
Steps
1.
Train staff in school attendance plan
2.
Use proactive approach to engage students and families: Develop incentive and recognition programs
3.
Publicize School Expectations and Policies (English/Spanish); Options are 3a or 3b.
3a. Print in School Agenda Book- Print Attendance Notification letter and a tear-out signature page in Agenda Book.
Parents/Guardians and students who are 10 yrs. and older by 9-1of each school year need to sign and return the signature
page. Teachers should save the signature pages in a folder for the current school year.
3b. Attendance Notification letter sent to the home. Ask parents/guardians to sign the tear off section at the bottom of the letter
and return it to school. Students who are 10 years old by 9/1 also sign the forms. The teacher saves the acknowledgement
forms in a folder (If schools do not receive a response from a parent, the law requires that an Attendance Notification letter
should be sent by certified mail return receipt requested to the home.)
4. Use Campus Messenger telephone calls/emails to notify parents in English/Spanish about absences and to request excuse notes
5. Classroom teachers will
a.
Enter attendance codes on Campus on daily basis (marking present, absent, or tardy)
b.
Make Campus corrections according to school timelines
c.
Make/document at least one family contact, in a caring manner, when students accumulate three (3) absences
d.
Maintain a folder with attendance notes, documentation of contacts, and other correspondence
e.
Refer to School Attendance Coordinator using the School Attendance Referral form when a student accumulates four (4)
absences
6. Secretary/Registrar makes Campus attendance corrections according to district timelines
7. School Attendance Coordinator will
a.
Generate periodic Campus reports on absences, tardies, and early check-outs
b.
Monitor students with problematic attendance, tardiness, and early check-outs
c.
Make/document contacts with families of students with four (4) cumulative absences
and/or, depending on severity, with students with excessive tardies and early check-outs
d.
Send the Five Day Attendance Letter (English/Spanish) to a family when a student accumulates five (5)
absences.
Parent signs tear off section at the bottom and returns it to school. School Attendance Coordinator keeps a folder with
attendance documentation.
e.
Georgia law says schools should send the Five Day Attendance Letter by certified mail with return receipt requested if
there has been no contact of any kind with a parent regarding student absences
f.
Direct school secretary/registrar to make Campus code corrections as needed
g.
Use school resources based on the Pyramid of Interventions to assist barriers to school attendance
h.
Refer students to school social worker (SSW) when unexplained, unexcused, or problematic absences exceed five (5)
i.
Evaluate implementation of overall school attendance plan
8. As absences accumulate, classroom teachers will utilize the Pyramid of Interventions to promote academic success by
a.
Providing appropriate make up work for the student to complete at school or at home
b.
Determining, with school administration, if placement in PSP is appropriate
c.
Providing appropriate instruction based on assessment of the student’s performance using input from grade level, content
area, and/or Response to Intervention teams as needed
9.
SSW will receive referrals when a student’s unexplained, unexcused, or problematic absences exceed five (5) and will
a.
Contact family and assess barriers to attendance
b. Develop, implement, and monitor intervention plan
c. Refer to SST, IEP Committee, social agencies, Attendance Panel, Juvenile Court, or DFCS as needed
10.
Prior to withdrawing students with more than ten (10) consecutive days of absences, School Attendance
Coordinator will make a referral to the SSW who will assess reason for absences and give feedback to school
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