Administrative
Standing
Rules
on
Payments
to:
Independent
Contractors
These
g uidelines
p rovide
M ANDATORY
i nstructions
a nd
p rocedures
f or
t he
c onduct
o f
d ressage
s hows
a nd
all
e vents,
a ctivities
a nd
p rograms
c onducted
o n
b ehalf
o f
C DS.
A
c opy
o f
t he
i nvoice/pay
s heets
a nd
t he
accompanying
“ independent
c ontractor
f orm”
w ill
b e
f orward
t o
t he
C DS
C entral
O ffice
w ith
t he
s how
report
o r
w hen
r equesting
i nsurance
c overage
f or
c linics
o r
e ducational
e vents.
ALL
C DS
D ressage
S hows,
C linics,
E ducational
a nd
S pecial
E vents
DEFINITIONS:
A ll
i ndividuals
t hat
a re
c ompensated
f or
t heir
s ervices
t o
C DS
a re
c onsidered
“
i ndependent
contractors”
I F
t hey:
1)
p erform
s ervices/labor
a ssociated
w ith
t he
c onduct
o f
t he
s how
o r
e vent
a nd
2)
a re
p aid
f or
t heir
e xpertise.
Experts,
h ired
f or
d ressage
s hows,
c linics,
w orkshops
a nd
o ther
e ducational
o r
s pecial
e vents
t ypically
i nclude:
1) Show
O fficials:
i nclude
j udge(s),
T Ds,
a nnouncer,
v et,
f arrier
a nd
a ny
o ther
p ersons
c ontracted
t o
p rovide
e xpert
services
t owards
t he
c onduct
o f
t he
s how.
2) Show
M anagement
T eam
M embers:
i ncludes
b ut
i s
n ot
l imited
t o
s how
m anager,
o ffice
,
v olunteer
c oordinator,
scorer,
r ing
s tewards,
e xhibitor/entry
m anager,
e tc.
3) Event
T eam:
e vent
c oordinator,
c linician(s),
t eacher,
l eader,
o rganizer,
h ost,
a nd
a ny
o ther
p ersons
c ontracted
t o
provide
s ervices
t owards
t he
s cheduled
a ctivity.
PAYMENT
P ROCEDURES:
1. Prior
t o
b eing
p aid,
a ll
i ndividuals
c ompensated
f or
“ services
a nd
o r
l abor”
b ased
o n
t heir
e xpertise
performed
o n
b ehalf
o f
C DS
M UST
f ill
o ut
a nd
c omplete
t he
i nvoice/pay
s heet
i n
i ts
e ntirety
w ith
a ll
t he
required
i nformation
i ncluding
s ignature
( Form
R EV
3 -‐2012SO).
2. Prior
t o
b eing
p aid,
a n
a ccompanying
“ Independent
C ontractor”
a greement
m ust
a lso
b e
c ompleted
a nd
signed.
T his
a greement
w ill
b e
a ttached
t o
t he
i nvoice/paysheet
a nd
b oth
d ocuments
w ill
b e
r etained
b y
the
C DS
T reasurer
f or
a
m inimum
o f
3
y ears.
( For
R EV
3 -‐2012IC)
A
c opy
w ill
b e
g iven
t o
t he
C DS
C entral
Office
w /the
s how
r eport.
N ote:
A
s pecific,
f ormal
c ontract
f or
j udges,
T Ds,
s how
m anagers,
e tc.
i s
a n
acceptable
a lternative
t o
t his
f orm,
p rovided
i t
i s
c omplete,
s igned
a nd
i s
a ttached
t o
t he
i nvoice/pay
sheet.
3. Whenever
p ossible
p ayments
f or
“ services”
w ill
b e
m ade
s eparately
f rom
r eimbursement
o f
e xpenses
f or
per
d iem,
t ravel,
p arking,
o r
o ther
a uthorized
e xpenditures.
4. The
S how
M anager
o r
E vent
C oordinator
w ill
e nsure
t hat
a ll
t he
p roper
p aperwork
i s
c ompleted
a nd
submitted
t o
t he
C DS
T reasurer
s o
t hat
1 099
f orms
c an
b e
p repared
a nd
t he
s igned
c opies
o f
t he
independent
c ontractor
a greements
a re
k ept
o n
f ile.
5. The
c urrent
C hapter
C hair
i s
t he
d esignated
s ignatory
o n
a ll
i ndependent
c ontracts.