Independent Contractor Invoice/pay Sheet Template (Page 2 of 3) in pdf

Administrative Standing Rules on

Payments to: Independent Contractors

These g uidelines p rovide M ANDATORY i nstructions a nd p rocedures f or t he c onduct o f d ressage s hows a nd

all e vents, a ctivities a nd p rograms c onducted o n b ehalf o f C DS. A c opy o f t he i nvoice/pay s heets a nd t he

accompanying “ independent c ontractor f orm” w ill b e f orward t o t he C DS C entral O ffice w ith t he s how

report o r w hen r equesting i nsurance c overage f or c linics o r e ducational e vents.

ALL C DS D ressage S hows, C linics, E ducational a nd S pecial E vents

DEFINITIONS: A ll i ndividuals t hat a re c ompensated f or t heir s ervices t o C DS a re c onsidered “ i ndependent

contractors” I F t hey:

1) p erform s ervices/labor a ssociated w ith t he c onduct o f t he s how o r e vent a nd

2) a re p aid f or t heir e xpertise.

Experts, h ired f or d ressage s hows, c linics, w orkshops a nd o ther e ducational o r s pecial e vents t ypically i nclude:

1) Show O fficials: i nclude j udge(s), T Ds, a nnouncer, v et, f arrier a nd a ny o ther p ersons c ontracted t o p rovide e xpert

services t owards t he c onduct o f t he s how.

2) Show M anagement T eam M embers: i ncludes b ut i s n ot l imited t o s how m anager, o ffice , v olunteer c oordinator,

scorer, r ing s tewards, e xhibitor/entry m anager, e tc.

3) Event T eam: e vent c oordinator, c linician(s), t eacher, l eader, o rganizer, h ost, a nd a ny o ther p ersons c ontracted t o

provide s ervices t owards t he s cheduled a ctivity.

PAYMENT P ROCEDURES:

1. Prior t o b eing p aid, a ll i ndividuals c ompensated f or “ services a nd o r l abor” b ased o n t heir e xpertise

performed o n b ehalf o f C DS M UST f ill o ut a nd c omplete t he i nvoice/pay s heet i n i ts e ntirety w ith a ll t he

required i nformation i ncluding s ignature ( Form R EV 3 -‐2012SO).

2. Prior t o b eing p aid, a n a ccompanying “ Independent C ontractor” a greement m ust a lso b e c ompleted a nd

signed. T his a greement w ill b e a ttached t o t he i nvoice/paysheet a nd b oth d ocuments w ill b e r etained b y

the C DS T reasurer f or a m inimum o f 3 y ears. ( For R EV 3 -‐2012IC) A c opy w ill b e g iven t o t he C DS C entral

Office w /the s how r eport. N ote: A s pecific, f ormal c ontract f or j udges, T Ds, s how m anagers, e tc. i s a n

acceptable a lternative t o t his f orm, p rovided i t i s c omplete, s igned a nd i s a ttached t o t he i nvoice/pay

sheet.

3. Whenever p ossible p ayments f or “ services” w ill b e m ade s eparately f rom r eimbursement o f e xpenses f or

per d iem, t ravel, p arking, o r o ther a uthorized e xpenditures.

4. The S how M anager o r E vent C oordinator w ill e nsure t hat a ll t he p roper p aperwork i s c ompleted a nd

submitted t o t he C DS T reasurer s o t hat 1 099 f orms c an b e p repared a nd t he s igned c opies o f t he

independent c ontractor a greements a re k ept o n f ile.

5. The c urrent C hapter C hair i s t he d esignated s ignatory o n a ll i ndependent c ontracts.

Independent Contractor Invoice/pay Sheet Template Page 2