Sample Financial Procedures Manual Template
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13SAMPLE FINANCIAL
PROCEDURES MANUAL
Approved by ___________ (organization’s) Board of Directors on ____________ (date)
I.
GENERAL
1. The Board of Directors formulates financial policies, delegates administration of the
financial policies to the Executive Director and reviews operations and activities.
2. The Executive Director has management responsibility including financial management.
3. Current job descriptions will be maintained for all employees, indicating financial duties
and responsibilities.
4. Financial duties and responsibilities must be separated so that no one employee has
sole control over cash receipts; disbursements; payroll; reconciliation of bank accounts;
etc.
5. All employees involved with financial procedures shall take vacations or leaves of 5
consecutive work days each year. During such periods, back-up personnel who have
been cross-trained in their duties will perform their tasks.
6. A blanket employee dishonesty coverage in the amount of $_________ shall be
maintained.
7. Professional financial service providers will be established annually. For _______ (year)
these include ___________ (accounting software), __________ (payroll services), the
___________ (insurance), ____________ (banking), _______________ (restricted
investments and retirement services), and ______________ (auditors).
8. The ___________ (staff position) will maintain a current and accurate log of the chart of
accounts, job accounts and accounting classes.
9. These policies and procedures will be reviewed bi-annually by the ___________ (Board
Committee)
II.
CASH RECEIPTS (includes checks)
1. The ____________ (staff position) opens any mail addressed to _____________
(organization name) or without specific addressee. The receipt of checks or cash will be
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