Minnesota Income Tax Withholding Instruction Booklet And Tax Tables - 2018 Page 12
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34Manage Online Profile Information
e-Services allows you to:
• All Account Access — allows user total
Report Business Changes or End
access to update the account, file, and pay
• Update your web profile information
Withholding Tax Account
Create Additional Logons for Users
• Store your email address, phone number,
For instructions on how to create additional
You must notify us if you change the
and banking information
logons for users, see Help in e-Services.
name, address, or ownership of your
• Create access to your and other people’s
business, close your business, or no
Two-Step Verification
accounts
longer have employees.
Two-step verification adds a second layer
• Add additional users with varying
of security to prevent unauthorized access
To update business information, login
security, as well as request and approve
to e-Services or contact Business
to your account. You must enter a user-
third-party access
Registration (see page 2).
name, password, and a verification code
Set Up and Manage Users
we send you to log in to your account. For
If the ownership or legal organization
There are two types of users in e-Services:
more information, go to our website and
of your business changes and you are
e-Services Master and Account Manager.
type Two-step Verification in the Search
required to apply for a new federal ID
An e-Services Master can manage other
box.
number, you must register for a new
users as well as file and/or pay for specific
Minnesota tax ID number.
Third-Party Access
account types. An Account Manager can
Third-party access provides a secure
view, file, or pay for specific account types
If you close or sell your business, you
and convenient way for users to manage
depending on the access level that an e-Ser-
must file all withholding tax returns,
accounts for other businesses. Both par-
vices Master has set up for the user.
including W-2s and 1099s, and pay any
ties must be active in e-Services and work
required withholding tax.
e-Services access level options:
together to establish this access. First, a
user must request third-party access from
• File — allows user to view all informa-
a customer. Second, the customer must
tion and file returns
approve or deny this access request.
• Pay — allows user to view all informa-
tion and make payments
For more information, go to our website
and type third-party access into the Search
• View — allows user to only view all
box.
information
Forms W-2, 1099, and W-2c
Form W-2
Form W-2 Filing Options
Michigan or North Dakota (reciprocity
At the end of the calendar year, complete
states) and has properly completed Form
If you have a total of more than 10 forms
federal Form W-2, Wage and Tax Statement,
MWR, Minnesota Reciprocity Exemption
(W-2s plus 1099s), you must electronically
Certificate.
for each employee to whom you paid wages
submit the information to us. We no longer
during the year. You must give W-2 forms
accept W-2 information on CDs or in PDF
When completing Form W-2 for employees,
to your employees by January 31 each
format. You can electronically submit your
allocate to Minnesota all wages earned
year. If an employee stops working for you
W-2 information using e-Services.
while working in Minnesota and wages
before the end of the calendar year and
earned as a Minnesota resident while
e-Services system
requests in writing that the W-2 be provided
working in another state.
• Key and Send (manually enter
before the January 31 deadline, you must
information)
provide it within 30 days after you receive
Note: If you have an active withholding tax
the request.
account, you must send W-2 information
• Simple File (spreadsheet saved as .txt or
even if there is no Minnesota withholding
.csv file)
You must submit W-2 information to us by
tax.
• EFW2 File (see for
January 31 each year.
instructions)
Form W-2 Wage Allocation
For detailed information, see Withholding
All wages earned by Minnesota residents
Tax Fact Sheet 2.
(no matter where the work was physically
performed) must be reported as wages
allocable to Minnesota in box 16 of Form
W-2. Wages earned by non-Minnesota
residents for work physically performed in
Minnesota are also allocable to Minnesota
unless the individual is a resident of
12
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