Ade Form 718 - Permanent Agreement Page 2
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23ARIZONA DEPARTMENT OF EDUCATION
Child Nutrition Programs
1535 West Jefferson Street
Phoenix, Arizona 85007
CHILD AND ADULT CARE FOOD PROGRAM
PERMANENT AGREEMENT
Revised May 2011
CFDA# 10.558
A.G. Contract No. KR02-1170-ALS
Management and Budget (“OMB”) Circular A-133 and A-122, Office of Inspection General and
audit reports will be submitted to ADE as applicable, and to comply with all provisions of said
rules and OMB circulars, ADE Program Office Requirements, and with any instructions or
procedures issued in connection therewith. The SPONSOR further agrees to administer the
PROGRAM funded under this Agreement in accordance with provisions of the Uniform Federal
Assistance Regulations (7 CFR part 3015); Governmentwide Debarment and Suspension (Non-
Procurement) (2 CFR part 417) and Governmentwide Requirements for Drug-Free Workplace (7
CFR part 3021); and the New Restrictions on Lobbying (7 CFR part 3018).
2. The Sponsor further agrees to obtain a Data Universal Numbering System (“DUNS
Number”) in accordance with the Federal Funding Accountability and Transparency Act of
2006 (Pub. L. 109-282) (“FFATA”).
All public and private nonprofit and for profit
organizations that receive federal assistance must comply with this requirement. Specifically,
FFATA requirement states: No entity (SPONSOR) can receive a subgrant from the grantee
(ADE) unless that SPONSOR has furnished a DUNS Number to ADE; and ADE is
prohibited from awarding a subgrant to any SPONSOR that has failed to furnish a DUNS
Number to ADE pursuant to 2 CFR part 25.
C.
PROGRAM REQUIREMENTS OF THE SPONSOR
The SPONSOR agrees that it will conduct the PROGRAM in accordance with the U.S. Department
of Agriculture (“USDA”) regulations and will conform to the following requirements:
1.
Maintain documentation of a nonprofit food service to ensure that all reimbursement
funds are used: (1) solely for the conduct of the food service operation; or (2) to improve
such food service operations principally for the benefit of the participants.
2.
Maintain a financial management system and abide by the administrative budget and
management plan approved by ADE.
3.
Maintain full and accurate records of operations under this Agreement, including those
set forth herein. Records of revenue and expenditures shall be maintained in such a
manner as to reflect the nonprofit status of the food service.
4.
Maintain files of approved and denied Free and Reduced-Price affidavits. If affidavits
are maintained at the SPONSOR level, they shall be made readily available for
inspection, audit or review, be it announced or unannounced, by ADE, other state entity
or statutorily authorized person. This provision does not apply to emergency shelters or
at-risk after school snack programs.
5.
Retain all records and affidavits for a period of five (5) fiscal years after the end of the
fiscal year to which they pertain, except that if audit findings have not been resolved, the
records shall be retained beyond the five (5) year period as long as required for the
resolution of the issues raised by the audit as required by ARS §35-214 and 35-215.
ADE FORM 718 (799)
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