Minnesota Income Tax Withholding Instruction Booklet And Tax Tables - Minnesota Department Of Revenue - 2016 Page 12
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34Manage Online Profile Information
The “My Profile” link in e-Services allows
• View — allows user to only view all infor-
Report Business Changes or
you to:
mation.
End Withholding Tax Account
• All Account Access — allows user total
• update your web profile information;
access to update the account, file, and pay.
You must notify us if you change the
• store your email address, phone number
name, address or ownership of your
and banking information;
Create Additional Logons for Users
business; close your business; or no
For instructions on how to create additional
• create access to your and other people’s
longer have employees.
logons for users, see Help in e-Services.
accounts; and
To update business information, login
• add additional users with varying secu-
Third Party Access
to e-Services or contact Business
rity, as well as request and approve third
Third party access is for accountants and
Registration (see page 2).
party access.
other non-employees who prepare/pay
If the ownership or legal organization
on behalf of another business. In order to
Set Up and Manage Users
of your business changes and you are
receive third party access, the non-employee
There are two types of users in e-Services:
required to apply for a new federal ID
must request that access from the taxpayer.
e-Services Master and Account Manager.
number, you must register for a new
The taxpayer must then grant the access
An e-Services Master can manage other
Minnesota tax ID number.
and manage the login of the non-employee
users as well as file and/or pay for specific
before this request can become active.
If you close or sell your business, you
account types. An Account Manager can
must file all Withholding Tax returns,
view, file and/or pay for specific account
Note: Both parties must be active in e-Ser-
including W2s and 1099s, and pay any
types depending on the access level that an
vices for this access to be requested.
required Withholding Tax.
e-Services Master has set up for the user.
e-Services access level options:
• File — allows user to view all information
and file returns.
• Pay — allows user to view all information
and make payments.
Forms W-2, 1099, and W-2c
Form W-2
Submit W-2 and 1099
When completing Form W-2 for employees,
At the end of the calendar year, complete
allocate to Minnesota all wages earned
Information to the
federal Form W-2, Wage and Tax Statement,
while working in Minnesota and wages
Department of Revenue
for each employee to whom you paid wages
earned as a Minnesota resident while
You must submit the following information
during the year. You must give W-2 forms
working in another state.
to the Department of Revenue by Feb. 28
to your employees by Jan. 31 each year. If
Note: For Form(s) W-2 with no Minnesota
each year:
an employee stops working for you before
withholding, you must send copies to the
the end of the calendar year and requests in
• W-2 information issued to employees;
department only if you’re actively registered
writing that the W-2 be provided before the
for Withholding Tax.
• 1099 information that reported
Jan. 31 deadline, you must provide it within
Minnesota withholding; and
30 days after you receive the request.
Form 1099 and Other
• other federal information returns that
Federal Information
Form W-2 Wage Allocation
report Minnesota withholding.
Returns
All wages earned by Minnesota residents
Electronic Filing Requirements
(no matter where the work was physically
Follow the federal requirements to issue
You must submit W-2 and 1099 informa-
performed) must be reported as wages allo-
1099s and other information returns (1098,
tion electronically if you have more than
cable to Minnesota in box 16 of Form W-2.
W-2G, etc.) to persons to whom you made
10 forms. This is true even if you are not
Wages earned by non-Minnesota residents
payments (other than wages) during the
required to electronically submit this infor-
for work physically performed in Minnesota
year. You must give 1099 forms to each
mation to the IRS.
are also allocable to Minnesota unless the
person to whom you made a payment by
individual is a resident of Michigan or
For more information, see Fact Sheets 2 and
Jan. 31 each year. Enter MN in the “State”
North Dakota (reciprocity states) and has
2a.
space and fill in the amount of Minnesota
properly completed Form MWR, Minnesota
income tax withheld for that payee during
Reciprocity Exemption Certificate.
the year, if any.
12
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