Form Uow 1180 - Request For Mail Preparation Services - University Of Washington
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1
2University of Washington
REQUEST FOR MAIL PREPARATION SERVICES
Job Number
______________________
Box 359020 • Phone 543-3257 • FAX 543-4385 • email: mailprep@u.washington.edu
I. CONTACT/BILLING INFORMATION
Contact Name
Title of Mailing
Box No.
35
Budget No.
Budget Name
Telephone No.
FAX
Date
Address (Building and Room No.)
Email Address
Department Name
2. COMPLETION DATE
Required
Approximate
Critical
Jobs may incur ADDITIONAL charges in order to
If necessary, a little delay is acceptable.
Mail Date**_________________
meet this date.
Mail earlier if possible.
Dated material, do not mail early.
** Allow 2 weeks from date form is received by Mail Prep. Add’l time may be required during peak periods. Inquiries regarding scheduling cannot be confirmed without this form.
3. MAILING MATERIAL (This is what you are providing to Mailing Services)
Materials printed at:
Copy Services
Publications Services Coordinator Name _________________________________ Job No. ________________
Off-campus
Other ______________________________________________________________
Type of piece(s):
Letter
Brochure
Newsletter
Flyer
Postcard
Survey
Envelope
Return Envelope
Other
Type of mailing:
Self-mailer
Insert No. of Inserts ________
Pre-labeled (USPS address verification statement must accompany pre-labeled materials)
Title and Description of above items (list each item separately and include finished size and quantity):
Date to be received: ____________________
4. SERVICES
Check all that apply:
Address
Tab (for letter size ink jet jobs)
Insert
Sort
Other _______________________________________________
Do not mail:
Call for pickup
Return to above address
Campus/US should be mailed:
Campus
First Class
Presorted First Class
Periodicals
Non Profit Bulk
Bulk Rate
International is mailed Air Printed Matter unless marked otherwise:
Air Letter
Surface Printed Matter
Do not mail
Envelopes are required for all International Mailings and will be charged accordingly.
Special Instructions:
5. MAIL LIST CONTENT (Must be received one week prior to requested mail date)
Labels
Disk
FTP (ftp.pubserv.washington.edu)
Campus Mailing Services List(s) to be used
(USPS address verification statement must accompany labels)
No. of files___________________
Collate multiple copies
Alpha listing
Cheshire (paper)
Gummed (peel off)
Cheshire (paper)
Gummed (peel off)
File Source:
1-up
4-up
ADIS
HEPPS
Alpha
ZIP/Alpha
Box #
ZIP/Box #
Labels provided will:
Registrar’s Office
Other_______________
Specify Lists:
Mail Prep will notify dept. of job # assigned. Use job # as first
be in ZIP Code sequence
4 digits of the file name when sending disk or ftp.
not be in ZIP Code sequence
No. of names ________________________________
No. of names __________________________________
No. of names __________________________________
If short of material:
Consider job complete
Notify department for additional material (If neither box is checked, job will be considered complete.)
Note: large boxes are returned by Trucking Services and
Extra material is returned to department unless marked otherwise:
Recycle
Call for pick up
charged to above budget number.
Reset Form
UoW 1180 (6/98)
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