Form K-2mt - W-2 Specifications For Electronic Filing Efw2 Format - 2012 Page 3
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42012 CODE RS RECORD LAYOUT - STATE OF KANSAS
Max Field
RS Position
Field Name
Length
Specifications
1-2
Record Identifier
2
Constant “RS”
3-4
State Code
2
Enter the appropriate postal NUMERIC code
(See Appendix F in SSA Pub 42-007.)
Enter “20” for the Kansas postal numeric code.
5-9
Blank
5
Fill with Blanks
10-18
Social Security Number
9
Enter the employee’s SSN as shown on the original/replacement SSN card issued by
SSA.
If no SSN available, enter zeros.
19-33
Employee First Name
15
Enter the employee’s first name as shown on the SSN card.
Left justify and fill with blanks.
34-48
Employee Middle Name or
15
If applicable, enter the employee’s middle name or initial as shown on the SSN card.
Initial
Left justify and fill with blanks.
49-68
Employee Last Name
20
Enter the employee’s last name as shown on the SSN card.
Left justify and fill with blanks.
69-72
Suffix
4
If applicable, enter the employee’s alphabetic suffix. For example: SR, JR. Left
justify and fill with blanks.
If no suffix, fill with blanks.
73-94
Location Address
22
Enter the employee’s location address (Attention, Suite, Room Number, etc.).
Left justify and fill with blanks.
95-116
Delivery Address
22
Enter the employee’s delivery address.
Left justify and fill with blanks.
117-138
City
22
Enter the employee’s city.
Left justify and fill with blanks.
139-140
State Abbreviation
2
Enter the employee’s State or commonwealth/territory.
Use the postal abbreviation.
(See Appendix F in SSA Pub 42-007)
141-145
Zip Code
5
Enter the employee’s zip code.
For foreign address, fill with blanks.
146-149
Zip Code Extension
4
Enter the employee’s four-digit extension of the zip code.
If not applicable, fill with blanks.
150-154
Blank
5
Fill with blanks.
155-177
Foreign State/Province
23
If applicable, enter the employee’s foreign state/providence.
Left justify and fill with blanks.
Otherwise, fill with blanks.
178-192
Foreign Postal Code
15
If applicable, enter the employee’s foreign postal code.
Left justify and fill with blanks.
Otherwise, fill with blanks.
193-194
Country Code
2
If one of the following applies, fill with blanks:
•
One of the 50 states of the USA
•
District of Columbia
•
Military Post Office (MPO)
•
American Samoa
•
Guam
•
Northern Mariana Islands
•
Puerto Rico
•
Virgin Islands
Otherwise, enter the employee’s applicable Country Code.
(Appendix G in SSA Pub 42-007)
195-196
Blank
2
Fill with blanks.
197-202
Blank
6
Fill with blanks.
203-213
Blank
11
Fill with blanks.
214-224
Blank
11
Fill with blanks.
225-226
Blank
2
Fill with blanks.
227-234
Blank
8
Fill with blanks.
235-242
Blank
8
Fill with blanks.
243-247
Blank
5
Fill with blanks.
248-267
State Employer Account
20
Kansas Withholding Account number for the Employer.
Number
Left justify and fill with blanks.
Page 3 of 4
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