Form Hud-52648 - Section 8 Management Assessment Program (Semap) Certification - 2016

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Section 8 Management Assessment

U.S. Department of Housing

OMB Approval No. 2577-0215

and Urban Development

(exp. 11/30/2016)

Program (SEMAP)

Office of Public and Indian Housing

Certification

Public reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions,

searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may

not conduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number.

This collection of information is required by 24 CFR sec 985.101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant-based

assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns the

performance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data

to assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the

information collected does not lend itself to confidentiality.

Instructions Respond to this certification form using the PHA’s actual data for the fiscal year just ended.

PHA Name

For PHA FY Ending (mm/dd/yyyy)

Submission Date (mm/dd/yyyy)

Check here if the PHA expends less than $300,000 a year in Federal awards

Indicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not audited

for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must still

complete the certification for these indicators.

Performance Indicators

Selection from the Waiting List. (24 CFR 982.54(d)(1) and 982.204(a))

(a) The PHA has written policies in its administrative plan for selecting applicants from the waiting list.

PHA Response

Yes

(b) The PHA’s quality control samples of applicants reaching the top of the waiting list and of admissions show that at least 98% of the families in the

samples were selected from the waiting list for admission in accordance with the PHA’s policies and met the selection criteria that determined their places

on the waiting list and their order of selection.

PHA Response

Yes

Reasonable Rent. (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507)

(a) The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based

on current rents for comparable unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contract

anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA’s method takes into

consideration the location, size, type, quality, and age of the program unit and of similar unassisted units, and any amenities, housing services,

maintenance or utilities provided by the owners.

PHA Response

Yes

(b) The PHA’s quality control sample of tenant files for which a determination of reasonable rent was required shows that the PHA followed its written

method to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one):

PHA Response

At least 98% of units sampled

80 to 97% of units sampled

Less than 80% of units sampled

Determination of Adjusted Income. (24 CFR part 5, subpart F and 24 CFR 982.516)

The PHA’s quality control sample of tenant files shows that at the time of admission and reexamination, the PHA properly obtained third party verification

of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properly

attributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for

the unit leased in determining the gross rent for (check one):

PHA Response

At least 90% of files sampled

80 to 89% of files sampled

Less than 80% of files sampled

Utility Allowance Schedule. (24 CFR 982.517)

The PHA maintains an up-to-date utility allowance schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjusted

its utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised.

PHA Response

Yes

HQS Quality Control Inspections. (24 CFR 982.405(b))

A PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required by

HUD (see 24 CFR 985.2), for quality control of HQS inspections. The PHA supervisor’s reinspected sample was drawn from recently completed HQS

inspections and represents a cross section of neighborhoods and the work of a cross section of inspectors.

PHA Response

Yes

HQS Enforcement. (24 CFR 982.404)

The PHA’s quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies

were corrected within 24 hours from the inspection and, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the

inspection or any PHA-approved extension, or, if HQS deficiencies were not corrected within the required time frame, the PHA stopped housing assistance

payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligations

for (check one):

PHA Response

At least 98% of cases sampled

Less than 98% of cases sampled

form HUD-52648 (11/2013)

Previous edition is obsolete

ref. 24 CFR Part 985

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