Instructions for completing a DD Form 1351-2 for
Real Estate / Unexpired Lease/ Relocation Services
Blocks 1 through 11: Are completed as with all previous vouchers in this brochure
*** Please ensure your current address is provided with each claim submission. ***
Blocks 12 through 17: Do not require completion with claims for Real Estate, Unexpired Lease, or
Relocation Services
Block 18: Reimbursable Expenses:
a: List the date of the closing or approval of the Real Estate, Unexpired Lease, or HMIP
b: Depending on the claim list “Real Estate Sale”, Real Estate Purchase”, Unexpired
Lease Expenses”, or “HMIP; Home Marketing Incentive Payment”.
c: List the total amount being claimed for the expense listed in (b.) above.
Block 19: Does not apply to this Civilian Permanent Change of Station claim.
Block 20:
Claimant Signature and Date: (a & b): Physical signature of
traveler and date the voucher was signed. Both must be
complete. The member signs all PCS claims.
Block 20:
Supervisor/Reviewer and Date: (c & d): Supervisory Chain of
Command signature. All parts (20c, 20d, 20e, & 20f) must be
completed. Check with your order issuing agency in case
your claim is to be forwarded for review before submission
to DFAS Columbus.
Block 21:
(If applicable) Handwritten name and signature of approving
officer if authorizing expenses not listed on original order.
Note: Approving officer must list additional expenses authorized in block 29
and must include date signed in Block 21a.
Block 22: Leave Blank - Finance Office use only.
Blocks 23-28: Leave Blank - Finance Office use only.
Block 29: Used to clarify anything out of the ordinary, such as:
•
Indicate any and all leave periods during TDY.
•
Clarify any additional travel-related issues.
•
Reflect exchange rates when working with foreign currency.
•
List/explain any additional expense authorized after the
Fact by the AO.
Note: For Home Marketing Incentive Payments you are provided with an approved (signed by the authorizing/order-issuing official) source
document with the computed payment for HMIP. Currently, an official DoD source document for payment of HMIP does not exist. The
document submitted for payment may be a locally developed form, for attachment to the travel claim (DD Form 1351-2). Agencies may assign
personnel to administer the HMIP process and paperwork. The form, at a minimum, must contain the following information:
1.
Employee’s name (last, first, middle initial)
2.
Employee’s social security number
3.
Employee’s present position, title, grade
4.
Current organization
5.
Current duty phone number
6.
Detailed computation of the HMIP clearly showing how the approved amount was compared to the maximums per JTR, par.
C15103, and determined to be the lesser of the following:
a.
One to five percent of the price the relocation service company paid when it purchased the residence from the employee, to
include the approved percentage (1% to 5%) and the price the relocation company paid or the buyout offer amount on the
residence;
b.
$10,000
c.
One half of the savings realized from the reduced fee/expenses paid as a result of the employee finding a bona fide buyer
and the sale is closed, to include the percentages relative to the relocation company’s service costs.
Note: The Relocation Services Company must complete the amended sale transaction and submit the employee’s real estate invoice for payment
before the HMIP computation can be computed.
Authorizing/order-issuing official’s signature
7.
Traveler’s signature
8.
**** A Sample of a completed DD Form 1351-2 is on the following page(s). ****
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