Form Ct-6559 Instructions - Connecticut Department Of Revenue Services printable pdf download

Form CT-6559

Instructions

Use Form CT-6559, Submitter Report for Form W-2 Compact Disc

276-286, and box 17 in code RS Record location 287-297.

(CD) Filing, to identify the submitter of a CD ﬁ le and to identify the

Packaging CDs for Mailing: Send the CD ﬁ le with an external

employer(s) included on the CD ﬁ les. Complete this form in blue or

label on each volume (multiple volumes allowed), Form CT-6559,

black ink only. The information on Form CT-6559 must agree with

Form CT-6559A (if applicable), and Form CT-W3 for each

information on your CD. This form must accompany every CD ﬁ le

employer on the ﬁ le; in a single box with proper packing to prevent

sent to the Department of Revenue Services (DRS). The submitter

damage.

of the ﬁ le must sign the declaration. For W-2 CD reporting, a ﬁ le

It is not necessary to use an oversized box for a CD. Specially-sized

is a report that begins with a code RA submitter record and ends

boxes for CDs are available commercially. Do not use paper clips,

with a code RF submitter record.

rubber bands, or staples on CDs. Use disposable CD containers.

DRS is unable to return special containers.

Block 3: Enter the Connecticut Tax Registration Number assigned

by DRS to the submitter, if applicable.

Checklist for Mailing CD Files:

Block 5: Enter the nine-digit Federal Employer Identiﬁ cation

Make sure the external label shows:

Number (FEIN) assigned to the submitter by the IRS.

•

W-2;

Block 9: Enter the total number of employers covered by this

submittal. Form CT-W3, Connecticut Annual Reconciliation of

•

Tax year;

Withholding, must be included for each employer.

•

Submitter’s name and FEIN;

and

Block 10: Enter the total number of employees (as entered on

•

Name and telephone number of the person to contact about

the code RF ﬁ nal record).

this CD.

Block 11: Enter the inventory number for each CD in this ﬁ le. The

Verify there is data on your CD.

inventory number is any type of number assigned by the submitter

Make a backup of the CD for your ﬁ les in case the package

to the CD for the submitter’s own inventory control purposes. If this

sent to DRS gets lost or damaged.

is a multi-volume ﬁ le, list the numbers in order. If this block is not

applicable, leave blank.

Complete and attach Form CT-6559 for each CD file, or

use a computer generated form with the same information.

Block 12: Complete a block for each employer included in the

Form CT-6559 and Form CT-6559A include submitter and

CD ﬁ le. If reporting data for more than four employers, use the

employer information. Sign and date the declaration. Keep

additional Block 12 areas on Form CT-6559A,

Continuation Sheet

copies of Form CT-6559 and Form CT-6559A (if applicable)

for Form CT-6559 Submitter Report for Form W-2 Compact Disc

for your records.

(CD) Filing.

Use packaging that will protect the media. Pack CDs in jewel

Declaration Requirements: A submitter, service bureau, paying

cases.

agent, or disbursing agent (agent) may sign Form CT-6559

Place the following items inside each package:

on behalf of the payer (or other person required to ﬁ le), if both

• The labeled CD;

conditions below are met:

• A completed Form CT-6559 and Form CT-6559A

1. The agent has the authority to sign the form under an agency

(if applicable) or a computer generated facsimile; and

agreement (oral, written, or implied) valid under Connecticut

state law; and

• A completed Form CT-W3 for each employer reported on the

CD ﬁ le.

2. The agent signs the form and adds the caption “For: (name of

the payer or other person required to ﬁ le).”

Mailing Address: Prepare Form CT-6559 for each separate CD ﬁ le

If an authorized agent signs the declaration on the employer’s

being submitted. Send the CD to DRS in the same package with

behalf, this does not relieve the employer of the responsibility

Forms CT-6559, CT-6559A (if applicable), and CT-W3 to:

for ﬁ ling a correct, complete, and timely Form CT-6559, with

attachments; and does not relieve the employer of any penalties

Department of Revenue Services

for not complying with those requirements.

State of Connecticut

PO Box 2930

Substitute Forms CT-6559 and CT-6559A: DRS encourages the

Hartford CT 06104-2930

use of computer generated substitutes for Forms CT-6559 and

If a PO Box cannot be used, send to:

CT-6559A. Include all information required on these submitter

forms including the declaration, the submitter, and the employer

Department of Revenue Services

information.

Attn: Processing II, 15th Floor

25 Sigourney St Ste 2

CD Speciﬁ cations for W-2 Reporting:

Hartford CT 06106-5032

•

ASCII character set;

Do not enclose paper W-2 forms or other notes.

• Format as Data CD; and

Forms and Publications: Forms and publications are available

• 512 byte ﬁ xed length records.

anytime by:

Paper form box 16 should be reported in code RS Record location

• Internet: Visit the DRS website at to

download and print Connecticut tax forms; or

• Telephone: Call 1-800-382-9463 (Connecticut calls

outside the Greater Hartford calling area only) and select

Option 2 from a touch-tone phone, or call 860-297-4753 (from

anywhere).

Form CT-6559 (Rev. 09/08)

Page 2 of 3

Form Ct-6559 Instructions - Connecticut Department Of Revenue Services

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