Instructions For Form 941-Ss - Employer'S Quarterly Federal Tax Returnamerican Samoa, Guam, The Commonwealth Of The Northern Mariana Islands, And The U.s. Virgin Islands - 2010 Page 8
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9pay if line 14 is under $1. Generally, you should have a
deposits and payments may not be counted as timely. Do
balance due only if your total taxes for the current quarter or
not change your tax liability on line 17 by adjustments
preceding quarter (line 8) are less than $2,500, and you did
reported on any Forms 941-X.
not incur a $100,000 next-day deposit obligation during the
You are a monthly schedule depositor for the calendar
current quarter. However, see section 8 of Pub. 80 (Circular
year if the amount of your Form 941-SS taxes reported for
SS) for information about payments made under the
the lookback period is $50,000 or less. The lookback
Accuracy of Deposits Rule.
period is the four consecutive quarters ending on June 30
of the prior year. For 2010, the lookback period begins July
You may pay the amount shown on line 14 using EFTPS,
1, 2008, and ends June 30, 2009. For details on the deposit
a credit or debit card, a check or money order, or electronic
rules, see section 8 of Pub. 80 (Circular SS). If you filed
funds withdrawal (EFW). Do not use a credit or debit card or
Form 944-SS in either 2008 or 2009, your lookback period is
EFW to pay taxes that were required to be deposited. For
the 2008 calendar year.
more information on electronic payment options, visit the
IRS website at
The amounts reported on line 17 are a summary of
!
If you pay by EFTPS, credit or debit card, or EFW, file
your monthly tax liability, not a summary of deposits
your return using the without a payment address on page 2
you made. If you do not properly report your liabilities
CAUTION
under Where Should You File? and do not file Form 941-V,
when required or if you are a semiweekly schedule
Payment Voucher.
depositor and report your liabilities on line 17 instead of on
Schedule B (Form 941), you may be assessed an
If you pay by check or money order, make it payable to
“averaged” failure-to-deposit (FTD) penalty. See Deposit
the “United States Treasury.” Enter your EIN, Form 941-SS,
Penalties in section 8 of Pub. 80 (Circular SS) for more
and the tax period on your check or money order. Complete
information.
Form 941-V(SS) and enclose with Form 941-SS.
•
If you reported more than $50,000 of taxes for the
lookback period (see above), you are a semiweekly
If line 8 is $2,500 or more and you have deposited all
schedule depositor. Check the appropriate box on line 17.
taxes when due, the balance due on line 14 should be zero.
You must complete Schedule B (Form 941) and submit it
If you do not deposit as required and, instead, pay
with your Form 941-SS. Do not use Schedule B (Form 941)
!
the taxes with Form 941-SS, you may be subject to a
if you are a monthly schedule depositor.
penalty.
CAUTION
Do not change your tax liability on Schedule B (Form
941) by adjustments reported on any Forms 941-X.
15. Overpayment
Adjusting tax liability for employer’s social security tax
If line 13 is more than line 8, write the difference on line 15.
exemption reported on line 6d. Monthly schedule
Never make an entry on both lines 14 and 15.
depositors and semiweekly schedule depositors must
If you deposited more than the correct amount for the
account for the employer’s social security tax exemption
quarter, you can choose to have the IRS either refund the
(line 6d) when reporting their tax liabilities on line 17 or
overpayment or apply it to your next return. Check only one
Schedule B (Form 941). The total liability for the quarter
box on line 15. If you do not check either box or if you check
must equal the amount reported on line 8. Failure to account
both boxes, generally we will apply the overpayment to your
for the social security tax exemption on line 17 or Schedule
account. We may apply your overpayment to any past due
B (Form 941) may cause line 8 to be less than the total tax
tax account that is shown in our records under your EIN.
liability reported on line 17 or Schedule B (Form 941). Do
not reduce the tax liability reported on line 17 or Schedule B
If line 15 is under $1, we will send a refund or apply it to
(Form 941) below zero.
your next return only if you ask us in writing to do so.
Complete both pages
Part 3: Tell us about your business
You must complete both pages of Form 941-SS and sign on
page 2. Failure to do so may delay processing of your
In Part 3, answer only those questions that apply to your
return.
business. If the questions do not apply, leave them blank
and go to Part 4.
Part 2: Tell us about your deposit
18. If your business has closed . . .
schedule and tax liability for this
If you go out of business or stop paying wages, you must file
quarter
a final return. To tell the IRS that a particular Form 941-SS
is your final return, check the box on line 18 and enter the
date you last paid wages in the space provided. For
17. Tax liability for the quarter
additional filing requirements, see Final Return on page 2.
•
If line 8 is less than $2,500, or line 8 on the preceding
19. If you are a seasonal employer . . .
quarterly return was less than $2,500, and you did not incur
a $100,000 next-day deposit obligation during the current
If you hire employees seasonally — such as for summer or
quarter, check the appropriate box on line 17 and go to Part
winter only — check the box on line 19. Checking the box
3.
tells the IRS not to expect four Forms 941-SS from you
•
If you reported $50,000 or less in taxes during the
throughout the year because you have not paid wages
lookback period (see below), you are a monthly schedule
regularly.
depositor unless the $100,000 Next-Day Deposit Rule
discussed in section 8 of Pub. 80 (Circular SS) applies.
Generally, we will not ask about unfiled returns if you file
Check the appropriate box on line 17 and enter your tax
at least one return showing tax due each year. However,
liability for each month in the quarter. Add the amounts for
you must check the box every time you file a Form 941-SS.
each month. Enter the result in the Total liability for quarter
box.
Also, when you fill out Form 941-SS, be sure to check the
Note that your total tax liability for the quarter must equal
box on the top of the form that corresponds to the quarter
your total taxes shown on line 8. If it does not, your tax
reported.
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