Form Hud-9834 - Management Review For Multifamily Housing Projects (Page 15 of 46) in pdf

Form Hud-9834 - Management Review For Multifamily Housing Projects Page 15

U.S. Department of Housing and Urban Development

OMB Approval No. 2502-0178

Management Review for Multifamily

Exp. 11/30/2011

Office of Housing – Federal Housing Commissioner

Housing Projects

Yes

Comments:

e. Is the supply of unused checks adequately safeguarded or under the custody of persons who do not sign checks manually, control the use of facsimile signature

plates, or operate the facsimile signature machine?

Yes

Comments:

f. Are funds (i.e., receipts, disbursements, petty cash, etc.) periodically checked on a surprise basis by a responsible official (other than site employees)?

Yes

Comments:

g. Are bank statements reconciled promptly upon receipt by someone other than check signer and by one who has no cash receipt or disbursement function?

Yes

Comments:

10. Cost Controls

a. Are bills (including mortgage payment) paid in sufficient time to avoid late penalties?

Yes

N/A

Comments:

b. Are operating expenses (including taxes and utilities) periodically reviewed to assure that project is paying the lowest possible rate?

Yes

N/A

If yes, give recent example.

11. Procurement Controls

a. What is the procedure used to obtain and award contracts?

Describe procedure:

b. Are bids obtained prior to awarding contracts? (Review contracts and determine if bids were obtained and, if the lowest bids were not selected, obtain owner/agent

decision for selection).

Yes

N/A

Comments:

c. Is there a written procedure for checking the quality of work performed by a contractor prior to authorizing payment?

Yes

Comments:

d. Is there a procedure to assure that the individual authorizing contracted work/services is not the same individual authorizing payment?

Yes

Comments:

Page 12 of 25

form HUD-9834 (6/2009)