Form Pr-025 - Single/sole Source Justification And/or Waiver Of Competitive Bidding
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3Office of Sponsored Programs; 1960 Kenny Road; Columbus, OH 43210
Single/Sole Source Justification and/or
Waiver of Competitive Bidding
Requisition #
Project #
Date
For OSP use only: Waiver #
Instructions
This form is to be completed and submitted with a paper or electronic 1303 requisition to request and provide justification for a single/sole
source and/or waiver of competitive bidding for purchase of equipment, supplies, and/or services. Please complete all five parts. This form
and the requested documentation serves to meet purchasing documentation requirements as set forth by OMB A-110, OMB A-21, and the
university to support your request for waiving formal competitive bidding for procurement above the competitive bidding threshold of
$10,000 for procurements under federal contracts and $25,000 for procurements from all other sponsor funding sources.
All price quotations must be obtained through a fair and equal process. All vendors must be provided the same “bidding” specifications,
terms, and conditions, and are to be treated equally and confidentially during the process. All price quotations must be obtained within the
time period listed in the specifications. Your award decision shall be based on the review and evaluation and comparisons of quoted prices.
You must analyze the proposed products or services and terms to see if the bid complies with the specifications provided including the
delivery date and the functional, performance, and technical requirements, as well as
OSP Purchasing Terms and Conditions.
Part 1: Rationale for Requesting Waiver of Competitive Bidding
Please check the applicable box that explains your reasons for the requested waiver of competitive bidding or for requesting a single/sole
source. If “Other” you may use the space provided below or attach a memorandum letter of explanation.
A sole source justification exists if the goods or services required to satisfy the university’s needs are only available from
Sole Source
one supplier. Sole source requests must include a letter from the supplier certifying that its quoted price is equal to or
less than that given to its most favored customers or other government agencies. The reasonableness of cost must also
be documented as indicated in Part 4 of this form.
An emergency justification may exist if the goods or services are required to: correct or prevent an emergency health,
Emergency
environmental, or safety hazard; provide for the completion of special or time sensitive events; or enable the emergency
repair or emergency replacement of existing equipment essential for daily operations.
An economic justification relieves the university of additional expenses that would result from NOT making the purchase;
Economic
use of another supplier would result in incompatibility with existing conditions; and/or require considerable training,
time and money; the goods or services are being used in ongoing long-term projects; the total cost of ownership is less
than purchasing the item from the low bidder(s).
The vendor and items/services requested were specified in the proposal and listed in the award agreement. Attach
Sponsor
copies of the proposal and award budgets.
Designated
Vendor and
Item
Other
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PR-025 (Revised 07/10)
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Parent category: Business