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Individual Income E-File Guide And Specifications Forms - Virginia Department Of Taxation - 2015 Page 14

Business Rule Validation

The e-File program uses a business rule engine to validate returns against the rules.

As submissions are validated, the acknowledgements are made available to the transmitter for retrieval.

When a rule with severity “reject and stop”, or “reject” is violated – an error is generated. Errors result in a

rejected return. The complete listing of business rules can be found in

Appendix B

of this guide.

Manifest Values

The state manifest must match the Government Code, State Submission Type and Submission Category

listed below.

GovernmentCd

StateSubmissionTyp

SubmissionCategoryCd

(Government Code)

(State Submission Type)

(Submission Category)

VAST

VA760

IND

VAST

VA760PY

IND

VAST

VA763

IND

Requirements for Reporting W-2 Data

Virginia follows the same W-2 reporting guidelines as the IRS, which requires the manual key entry of the

Taxpayer Identification Number (TIN) as it appears on Form W-2 (received from the employer for all taxpayers

with Individual Taxpayer Identification Numbers (ITINs) who are reporting wages).

This helps ensure the TIN is reported correctly throughout the submission.

This means that no software package should utilize the auto-population feature regardless of the presence of

an override feature to populate the TIN on the Form W-2 for these ITIN filers. The user must enter the W-2

data manually.

Transmission Requirements

An Authorized e-file Provider participating in Virginia e-file as a Transmitter must:

•

Retrieve the acknowledgement file within two business days of transmission and match it to the original

transmission file;

•

Send the acknowledgement file containing all conditions on accepted returns to the ERO or

Intermediate Service Provider within two business days of retrieving the acknowledgement file;

•

Retain an acknowledgement file until the end of the calendar year in which the return was e-filed;

•

Contact the e-file Administrator at

Ind_eFile@tax.virginia.gov

for further instructions; if an

acknowledgment of acceptance for processing has not been received within two business days of

transmission;

•

Correct an error that causes the transmission to be rejected;

•

Ensure the security of all transmitted data and ensure against unauthorized use of its EFIN or ETIN.

Individual Income e-File Guide – Tax Year 2015

Rev. 10/26/15

Page 13

Individual Income E-File Guide And Specifications Forms - Virginia Department Of Taxation - 2015 Page 14

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