Individual Income E-File Guide And Specifications Forms - Virginia Department Of Taxation - 2015 Page 13

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Software Vendor / Developer Section
Purpose
This section provides special guidance for the vendors to handle the important changes made by Virginia for
Tax Year 2015.
Software Design Information
Software Developers (including developers acting as EROs) must:
•
Develop tax preparation software according to statutory requirements and Virginia tax return
preparation instructions. For details, use the following resources in the Department’s
Laws, Rules &
Decisions.
o Tax Code of VA, Regulations, Legislative Summaries & Rulings of the Tax Commissioner
o Tax Bulletins, Attorney General’s Opinion & Guidance Documents
•
Provide accurate Virginia Individual Income tax returns in correct electronic format for transmission
through the Fed/State e-File program.
•
Develop software capable of producing a printed copy of the complete electronic filing.
•
Provide up-front data validation, verification and error detection to prevent transmissions of incomplete,
inaccurate or invalid return information.
•
Prevent electronic filing of any form not approved and/or supported for electronic filing by Virginia.
IRS Routine Maintenance
The IRS schedules routine maintenance generally on Sunday from 12:00 am to 8:00 am, EST.
This process may result in intermittent down time for transmitters. Work scheduled during this window will
generally not be communicated to the software developers. For details regarding system status and/or
possible delays, refer to the IRS e-File Status page, sign up for
IRS
Alerts.
Validating Tax Returns
Once the transmission file passes validation, the e-File program validates the submissions contained in the file.
Submission validation consists of two parts: Schema Validation and Business Rule Validation.
Schema Validation
Schemas provide the basic definition for elements – field length, data type, allowable values, etc. Data
integrity depends on each data element complying with the data format specifications. If the tax preparation
software uses the State-defined XML schemas to create the XML tax return, there should be no data format
errors in the return.
If an error is found during Schema Validation, processing stops. Neither the remaining Schema Validations nor
the Business Rules will be applied to that submission. If the error is found in the Manifest (described in the next
section), the submission (xml archive) will not be Schema Validated either.
The e-File program verifies this by validating each return in the transmission file against the schemas. The 4
Virginia schema validation business rules can be found in
Appendix A
of this guide.
Individual Income e-File Guide – Tax Year 2015
Rev. 10/26/15
Page 12

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