Form Ogc-S-2000-05 - Space Reservation Agreement
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1
2Form No. OGC-S-2000-05
Space Reservation Agreement
Name of Requestor: ______________________________________________________
Date: _______________
Sponsoring Organization: ________________________________________________
Phone: ______________
Billing Address: ____________________________________________________________________________________
Activity: _________________________________________________________________
Date: _______________
Location: _______________________________________________________
Time: ____________ to ____________
Room: __________________________________________________________
Expected Attendance
: ______
(Max)
Oberholtzer Hall rooms (Ballroom, 3A, & 3B) are not handicap accessible.
Furniture/Equipment*
Charges
Check List
Table 4 FT $1.00 x __________
$____________
Alcohol Served
___ Yes ___ No
Additional Forms Required (Aramark)
Table 6 FT $1.00 x __________
$____________
Food/Beverage Served
___ Yes ___ No
Additional Forms Required (Aramark)
Chair
$0.50 x __________
$____________
Non University Students
___ Yes ___ No
Electrical Requirement ______
$____________
Cash Handling
___ Yes ___ No
(Subject to approval by maintenance personnel)
Room Charge
$____________
Campus Police
___ Yes ___ No
Other: ______________________
$____________
Room Arrangement: ______________________
Attach sheet if necessary
Attach diagram if necessary
Total Charges:
$____________
* Labor and overhead will be charged according to operations approved rate. See originating office for schedule of rates
1.
The Space Reservation Agreement must be submitted at least 72 hours in advance of the program and
approved by the appropriate office.
2.
Requestor shall compensate University on a per room/per use basis according to the terms specified in
this Agreement.
3.
University will provide notification to Requestor regarding and other requested arrangements a minimum
of _____ days before the use of Facilities begins.
4.
Requestor, at its sole cost, shall observe, perform, and comply with all laws, statutes, ordinances, rules,
and regulations promulgated by any governmental agency, including University, which are applicable to
Facilities and Equipment under this Agreement, including any applicable zoning ordinances, building
codes, and environmental laws. Requestor shall not occupy or use Facilities referenced in the Appendix or
permit any portion Facilities to be occupied for any use or purpose that is unlawful in part or in whole, or
deemed by University to be disreputable in any manner or extra hazardous on account of fire.
5.
Facilities referenced are delivered under this Agreement to Requestor “as is” and “with all faults,” and
University makes no representation or warranty of any kind, express or implied, with respect to the
condition of Facilities (including habitability, fitness or suitability for particular purpose of Facilities). TO
THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, UNIVERSITY HEREBY DISCLAIMS AND
REQUESTOR WAIVES THE BENEFIT OF, ANY AND ALL IMPLIED WARRANTIES, INCLUDING IMPLIED
WARRANTIES
OF
HABITABILITY,
FITNESS
OR
SUITABILITY
FOR
REQUESTOR’S
PURPOSE.
REQUESTOR ACKNOWLEDGES THAT NEITHER UNIVERSITY NOR ANY AGENT OF UNIVERSITY HAS
MADE ANY REPRESENTATION OR WARRANT WITH RESPECT TO FACILITIES OR WITH RESPECT TO
Office of the General Counsel
Space Reservation Agreement
OGC-S-2000-05 Revised 03.08.11
Page 1 of 2
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