Magnetic Media Filing Requirements Form - Indiana Department Of Revenue
ADVERTISEMENT
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24INDIANA DEPARTMENT OF REVENUE
MAGNETIC MEDIA FILING REQUIREMENTS
(Revised 1999)
INTRODUCTION:
This publication is intended to identify the diskette and magnetic tape filing formats and
requirements for the various W-2 and 1099 documents for which Indiana State Tax has
been withheld, as established by the State of Indiana. This publication replaces all
previously issued standards for this purpose.
This publication will answer the majority, if not all the questions you may have relative to
the magnetic media filing process. However, if after reviewing this material you still have
unanswered questions regarding the magnetic filing of W-2 or 1099 reports, please contact
the Indiana Department of Revenue at telephone number (317) 233-5656, or you may write
to the following address:
MAGNETIC FILING COORDINATOR
INDIANA DEPARTMENT OF REVENUE
100 NORTH SENATE AVENUE
INDIANAPOLIS, IN 46204-2253
AUTHORIZATION:
Advance authorization to file using magnetic media is NOT required. You must however,
be an authorized withholding agent as defined in Indiana Code 6-2.1-1-17 and 6-3-4-8 that
states “an Authorized Agent is one who has properly registered with the Department of
Revenue”. If you do not know if you are an authorized withholding agent, we suggest you
contact the System Services Division at (317) 615-2700 (Monday through Friday, 7:00
A.M. to 4:30 P.M.), or you may write to them at P.O. Box 6197, Indianapolis, IN 46205. If
you qualify as an agent and elect to file using magnetic media, do not file the same
returns on paper.
Agents reporting wage and tax data on magnetic media for one or more employers should
advise those employers NOT to submit duplicate paper W-2 (Copy B) reports to the
Indiana Department of Revenue. Agents reporting for employers MUST have a completed
WH-3 Reconciliation Form to be included in the SAME package with each employer’s
magnetically filed submission. Employers reported by agents are responsible for the
accuracy and timeliness of their own W-2 reports. If an Agent fails to meet the magnetic
media filing requirements, the employers reported by that Agent are liable for any penalties
incurred.
1
ADVERTISEMENT
0 votes
Related Articles
Related forms
Indiana Form Ab 910 - Indiana Brewers Excise Tax Report Form - Indiana Department Of Revenue
Financial
Form Tob-101 - Delivery Sales Of Cigarette/other Tobacco Products To Persons In Indiana Form - Indiana Department Of Revenue
Financial
Form St-137 - Affidavit Of Exemption By A Nonresident On The Purchase Of A Recreational Vehicle/cargo Trailer Form - Indiana Department Of Revenue
Legal
Form Aff-1 - Merchant's Affidavit For Delivery Sales Of Cigarette And Tobacco Products Form - Indiana Department Of Revenue
Financial
Form Hc-500 - Hazardous Chemical Inventory Fee Return Form - Indiana Department Of Revenue
Financial
Related Categories
Parent category: Financial