Instructions For Form 945 - Annual Return Of Withheld Federal Income Tax

2 0 08

Department of the Treasury

Internal Revenue Service

Instructions for Form 945

Annual Return of Withheld Federal Income Tax

Correcting Form 945. If you discovered an error in 2008

Section references are to the Internal Revenue Code unless

otherwise noted.

on a previously filed Form 945, make the correction using

Form 945 for the year in which you discovered the error and

attach Form 941c, Supporting Statement to Correct

Information. For example, in October 2008, you discovered

that you underreported $1,000 ($5,000 reported when

What’s New

$6,000 was actually withheld) in withheld federal income tax

New Employment Tax Adjustment Process in 2009. If

on your 2007 Form 945. Correct the error by showing

you discover an error on a previously filed Form 945 after

$1,000 on line 3 of your 2008 Form 945 and attaching a

December 31, 2008, make the correction using new Form

completed Form 941c. For details, see Line 3 — Adjustment

945-X, Adjusted Annual Return of Withheld Federal Income

to correct administrative errors on page 3.

Tax or Claim for Refund. Form 945-X is a stand-alone form,

How to get forms and publications. You can get most

meaning taxpayers can file Form 945-X when an error is

IRS forms and publications by accessing the IRS website at

discovered, rather than waiting until the end of the year to

or by calling the IRS at 1-800-TAX-FORM

file Form 941c with Form 945. For errors discovered and

(1-800-829-3676).

reported prior to 2009, see Line 3 – Adjustment to correct

Telephone help. You can call the IRS Business and

administrative errors, later. For more information, get the

Specialty Tax Line toll free at 1-800-829-4933 to order FTD

Instructions for Form 945-X or visit the IRS website at

coupons (Form 8109) and for answers to your questions

and type “Correcting Employment Taxes”in the

about completing Form 945, tax deposit rules, or obtaining

search box.

an employer identification number (EIN).

Credit card payments. Employers can pay the balance

due shown on Form 945 by credit card. Do not use a credit

Photographs of Missing Children

card to make federal tax deposits. For more information on

The Internal Revenue Service is a proud partner with the

paying your taxes with a credit card, visit the IRS website at

National Center for Missing and Exploited Children.

and click on the electronic IRS link.

Photographs of missing children selected by the Center may

Paid preparers are required to sign Form 945. A paid

appear in instructions on pages that would otherwise be

preparer must sign Form 945 and provide the information

blank. You can help bring these children home by looking at

requested in the “Paid Preparer’s Use Only” section if the

the photographs and calling 1-800-THE-LOST

preparer was paid to prepare Form 945 and is not an

(1-800-843-5678) if you recognize a child.

employee of the filing entity. The preparer must give you a

copy of the return in addition to the copy to be filed with the

General Instructions

IRS.

Purpose of form. Use Form 945 to report withheld federal

Reminders

income tax from nonpayroll payments. Nonpayroll

payments include:

Additional information. Pub. 15 (Circular E), Employer’s

•

Pensions (including section 403(b) and governmental

Tax Guide, explains the rules for withholding, depositing,

section 457(b) plan distributions), annuities, and IRA

and reporting federal income tax. Pub. 15-A, Employer’s

distributions;

Supplemental Tax Guide, includes information on federal

•

Military retirement;

income tax withholding from pensions, annuities, and Indian

•

Gambling winnings;

gaming profits. For information on withholding from

•

Indian gaming profits;

gambling winnings, see the Instructions for Forms W-2G

•

Voluntary withholding on certain government

and 5754.

payments; and

•

For a list of employment tax products, visit the IRS

Backup withholding.

website at /businesses and select “Employment

Report all federal income tax withholding from nonpayroll

Taxes” under the Business Topics heading.

payments or distributions annually on one Form 945. Do not

Electronic payment. Now, more than ever before,

file more than one Form 945 for any calendar year.

businesses can enjoy the benefits of paying their federal

All federal income tax withholding reported on

taxes electronically. Whether you rely on a tax professional

Forms 1099 (for example, Form 1099-R or 1099-MISC) or

or handle your own taxes, IRS offers you convenient

Form W-2G must be reported on Form 945. Do not report

programs to make paying taxes easier. Spend less time and

federal income tax withholding from wages on Form 945.

worry on taxes and more time running your business. Use

All employment taxes and federal income tax withholding

Electronic Federal Tax Payment System (EFTPS) to your

reported on Form W-2, Wage and Tax Statement, must be

benefit.

reported on Form 941 or Form 944 (Form 943 for

For more information about EFTPS, visit

agricultural employees), Schedule H (Form 1040) for

or call EFTPS Customer Service at 1-800-555-4477.

household employees, or Form CT-1 for railroad employees.

You may be required to use EFTPS. See Electronic

Do not report on Form 945 federal income tax withheld

deposit requirement on page 3.

on distributions to participants from nonqualified pension

Cat. No. 20534D

Instructions For Form 945 - Annual Return Of Withheld Federal Income Tax - 2008

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