Special Education Secretary - Job Description Template
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3Warrenton-Hammond School District
Job Description
Job Title:
Secretary – Special Education
Reports To:
Director of Special Education
JOB SUMMARY
Under general supervision, performs a wide variety of secretarial/clerical work and handles daily work
pressures, requiring constant concentration to a volume of work which must be completed within a
limited period of time for the special education department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of
the following tasks. Other duties may be assigned.
1. Follows and maintains knowledge of applicable District, state, local and federal policy(ies),
procedures, laws rules and regulations.
2. Performs a wide variety of clerical and secretarial work, including answering phones, typing, a
variety of materials from brief verbal or written instructions, proofreading, filing and sorting and
handling all incoming and outgoing mail.
3. Completes a high volume of computer data entry work, using District computer programs, to
input a high volume of data with speed and accuracy, including confidential data, in an
environment with constant interruptions.
4. Provide administrative support to program director including, but not limited to, preparation of
presentations, tracking, calendar management, and correspondence to staff, parents, students and
community members.
5. Research, create, input, format, organize and edit relevant data as needed or requested and
prepare in a usable format.
6. Independently answer routine questions and correspondence not requiring the supervisor’s
attention.
7. Maintain all special education and confidential records and inquiries in compliance with state and
federal guidelines and district policy(ies).
8. Professionally represent school and district administrators as directed in communications with
constituents providing accurate information, facilitation and problem resolution.
9. Serve as a resource to other staff in using SPED technology programs.
10. Maintains an accurate filing system as well as a set of confidential special education student files.
11. Compiles and prepares reports for administration or outside agencies maintaining confidentiality.
12. Serves as back-up clerical assistant and gives information or directs visitors and parents to
appropriate offices.
13. Maintains and updates the Special Education flash drive, as requested.
14. Assists in providing special education teachers with current special education forms.
15. Prepares materials and takes minutes for special education staff meetings.
16. Arranges transportation for special education and early intervention students and informs bus
drivers of any variations to the schedule(s).
17. Prepares and processes all special education department requisitions, orders and receives supplies
as needed.
18. Maintains appropriate certifications and training hours as required.
Secretary – Special Education
Page 1
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