Notarized Conflict Of Interest Policy Form (Page 2 of 2) in pdf

Conflict of Interest Policy

Organization staff persons are obligated to always act in the best interest of the organization. This

obligation requires that any employee, in the performance of Organization duties, seek only the furtherance

of the Organization mission. At all times, employees are prohibited from using their job title, the

organization's name or property, for private profit or benefit.

A. The officers, employees, or agents of the Organization should neither solicit nor accept gratuities,

favors, or anything of monetary value from contractors/vendors. This is not intended to preclude bona-fide

Organization fund raising-activities.

B. No officer, employee, or agent of the Organization shall participate in the selection, award, or

administration of a purchase or contract with a vendor where, to his knowledge, any of the following has a

financial interest in that purchase or contract:

1. The officer, employee, or agent;

2. Any member of their immediate family;

3. Their partner;

4. An organization in which any of the above is an officer, director, or employee;

5. A person or organization with whom any of the above individuals is negotiating or has any

arrangement concerning prospective employment.

C. Disclosure--Any possible conflict of interest shall be disclosed by the person or persons concerned.

D. Board Action--When a conflict of interest is relevant to a matter requiring action by the Board of

Trustees, the interested person(s) shall call it to the attention of the Board of Trustees and said person(s)

shall not vote on the matter. In addition, the person(s) shall not participate in the final deliberation or

decision regarding the matter under consideration and shall retire from the room during the vote of the

Board of Trustees. When there is a doubt as to whether a conflict exists, the matter shall be resolved by

vote of the Board of Trustees, excluding the person(s) concerning whose situation the doubt has arisen.

E. Record of Conflict--The official minutes of the Board of Trustees shall reflect that the conflict of

interest was disclosed and the interested person(s) was (were) not present during the final discussion or

vote and did not vote on the matter.

Name of Organization

_______________________________________

Signature of Organization Official

_______________________________________

Date

DHHS Conflict of Interest

(05/09)

Notarized Conflict Of Interest Policy Form Page 2