Form Wv/it-105.1 - Specifications For Filing Information Forms Annual 1099-R, 1099 Misc And W2-G On Electronic Media Page 3

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WV/IT-105.1
Rev12/2010
MEDIA TYPES and REQUIREMENTS
All media must include an External Label containing the following:
 Name, address and FEIN of sender.
 Name and telephone number of contact person.
 Type of information being reported (e.g.1099) and tax year.
 Volume number (if multi-volume reports).
CD Rom
 File name must be 1099report.txt or 1099report.zip and open to file name
1099report.txt.
 Character set must be ASCII.
 All non numeric data must be uppercase.
 Record delimiter must be carriage return and line feed.
 All records must be 750 bytes in length.
Record Layout
RECORD
RECORD
MEDIA
SPECIFIC INSTRUCTIONS
TYPE
DESCRIPTION
POSITIONS
T
TRANSMITTER
1-750
Follow IRS specifications dated 2010.
RECORD
A
PAYER RECORD
1-750
Follow IRS specifications dated 2010.
B
PAYEE RECORD
1-750
Follow IRS specifications dated 2010.
B
PAYEE RECORD
723-734
State Income Tax Withheld for Form 1099-MISC, 1099-R, & W-
2G.
C
END OF PAYER
1-750
Follow IRS specifications dated 2010.
RECORD
F
END OF
1-750
Follow IRS specifications dated 2010. THIS RECORD
TRANSMISSION
INDICATES THE END OF FILE. IT MUST BE THE LAST
RECORD ON THE FILE, APPEARING ONLY ONCE. NO
DATA GETS PROCESSED AFTER THE CODE 'F' RECORD
FTP
 Email the requested contact information below to
TAX.Withholding@wv.gov
 Contact name.
 Contact phone number.
 Email address.
 Company name.
Host –
ftp.wvtax.gov
User name – wvw21099
Password – W2FTP1099 (Case Sensitive)
Filename: RA record FEIN + Type (W2 or 1099) + Sequence + .txt
Example: 251234567W2001.txt
File compression is encouraged; our FTP site will accept (.zip files.)
Duplicate file names are not permitted; our FTP site will refuse your file,
if a file with the same name already exists.

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