Fillable Reservation Form (Page 2 of 2) in pdf

PARK RESERVATION RENTAL AGREEMENT

TRAILHEAD EVENT CENTER

RESERVATION CONDITIONS & RULES

DESCRIPTION:

The Trailhead Event Center is a

6. REFUND POLICY:

An 80% refund will be issued if your

beautiful rustic enclosed building (32’x122’) nestled in the

group cancels the reservation four (4) weeks prior to your

trees and located at Q’emiln Park, Post Falls. It comes with

scheduled event.

NO REFUNDS, CREDITS, OR RE-

kitchen facilities including use of double ovens, microwave,

SCHEDULING OF DATES will be given after the 4-week

refrigerator, sink & counter space, along with three indoor

deadline. We are not responsible for inclement weather,

restrooms. Also included is six (6’) rectangular tables, twelve

lack of attendance at your function, or the event ending

(5’) round tables, and approx. 140 chairs. This building is

earlier than anticipated.

also wheelchair accessible.

7. DECORATIONS: Freestanding decorations are allowed.

Parking fees are charged at Q’emiln

Thumb tacks, staples and nails are not allowed in walls,

2. PARKING FEES:

tables, doors, ceiling or windows, unless it is in designated

Park, between Memorial Day & Labor Day. Please indicate

areas. Ladders can be used to decorate, but these are not

on the form, if you wish to run a parking tab. Parking tab

provided by the city.

No standing on tables and chairs.

must be paid within 2-weeks of the reservation.

Candles may be used if enclosed in glass. All decorations

Parking spaces are not guaranteed.

must be removed at the close of your event.

3. RENTAL RULES & GUIDELINES:

8. MUSIC

: Live music is acceptable with the approval of

* Rentals are accepted on first-come basis. A reservation is

the Parks & Recreation Director, and is allowed only inside

completed when Reservation Permit, Rental Agreement,

the building. Noise or volume of music/amplifiers must not

damage deposit and all applicable rental fees & paperwork

exceed 85 db before 9pm and 75 db after 9:00pm. Music

are submitted and approved.

must end by 10:00pm. Pavilion closes at midnight.

* Rental hours must be consecutive and must include your

time for setup, cleanup, and for holding time.

9. CLEAN-UP:

Your group will be charged an extra fee if

Holding Time: This applies to a function from the same party

any repair or additional cleanup is necessary after your use.

within a 24-hr. period (ie) setting up & decorating the evening

Cleanup fee charge is $50/hr. and will be deducted from

prior to the main event, which would result in “holding” the

damage deposit. There will be supplies available for your

room off from any other rentals in-between. As of 9:00am,

convenience for sweeping or wiping of tables & other spills.

following the event set-up, the party will be charged the

The facility must be left clean; the way you found it.

hourly rental fee leading up to (and throughout) the scheduled

event.

10.

ALCOHOL:

Alcohol is allowed in the park from

8:00am-8:30pm and in the shelters/pavilions until 10:00pm.

* Smoking is not permitted in the facility.

Glass bottles must be kept within the confines of the

* Kitchen includes use of space & appliances. Utensils and

building.

cookware are renter’s responsibility.

11. OUTDOOR DECK

* The applicant will be considered the responsible party in

The deck is 50’x30’ with a small alcove. Only the white fold-

case of damage, theft or disturbance during the rental.

up chairs are allowed on the deck. (Max. 100 chairs).

* The Trailhead will be returned in the same condition as

when rented.

11. DAMAGE/SECURITY DEPOSIT:

* Parents will be held responsible for their children’s actions.

A damage/security deposit of $250 is required for the rental

of this facility and must be paid at time of registration. The

* No throwing of confetti, rice or birdseed in the building

deposit can be made by check, cash or credit card.

facility-use checklist must be completed by the applicant and

4. RENTAL FEES & OCCUPANCY:

Building Supervisor immediately before and after the rental.

(See fee schedule)

Failure to do so may result in forfeit of the deposit. The

Weekdays: (Mon-Fri) 2-hour minimum.

damage/security deposit will be submitted for refund after a

Weekends: (Sat-Sun-Holidays) 4-hour minimum.

final inspection of the facility. Refunds will be in the form of

Maximum occupancy for the building is 150 people.

a check and can take up to 2-4-weeks for processing.

Please note: A convenience fee will be charged on all debit/credit cards.

If you have questions or problems on the day of your event, please call (208) 661-4385 (parks department cell phone),

or (208) 773-3517 (Police Dept.).

I have read & understand the park rules, payment information and accept responsibility for my rental. I agree to be responsible

for payment of the parking tab (if applicable) and any damage that may incur from this rental. I certify that this is not a

commercial function. The City of Post Falls reserves the right to make changes or corrections at any time.

SIGNATURE: ____________________________________,

__________________

$ ________________

(Date)

(Total submitted)

Revised: April, 2015

Reservation Form Page 2

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