Form Ct-4804 - Instructions (Page 2 of 2) in pdf

Form CT-4804

Instructions (continued)

Instructions for Preparing an External CD Label:

No. of Payers: Enter the number of payers (A Records) on

Prepare a label similar to the one shown below to identify each CD

the ﬁ le.

being submitted to DRS. Include the following information:

No. of Payees: Enter the number of payees (B Records) on

Type of Filing: Indicate if the ﬁ le is original or replacement.

the ﬁ le.

Calendar Year: Enter the calendar year for which the ﬁ le is

Record Length: The only acceptable record length is 750.

prepared. Only one year may be reported per ﬁ le.

Volume: For multiple volume ﬁ le, enter the sequence of

Transmitter Name: Enter the name of the organization

each and the total number of CDs for the ﬁ le. (For example,

transmitting this ﬁ le. The entry should be the same organization

Volume 1 of a two volume ﬁ le would indicate Vol. 1 of 2;

recorded on the Transmitter Record (T Record) of this ﬁ le.

Volume 2 would indicate Vol. 2 of 2.)

FEIN: Enter the nine-digit Federal Employer Identiﬁ cation

Contact Information: Enter the name and telephone number

Number (FEIN) of the organization transmitting the ﬁ le. The

of the person to contact about this ﬁ ling.

FEIN on the label should be the same as the FEIN recorded

on the Transmitter Record (T Record) of the ﬁ le.

Example:

1099’s and W-2G CD Label

2. Calendar Year

1. Type of Filing

Original

Replacement

3. Transmitter Name

4. FEIN

5. No. of Payers

6. No. of Payees

7. Return Type

8. Volume

1099-MISC

1099-R

W-2G

Vol. _____ of _____

9. Contact Name

Contact Telephone Number

(

)

Glossary:

File – A ﬁ le consists of one Transmitter T Record at the beginning

ASCII: American Standard Code information Interchange –One

of the ﬁ le followed by Payer A Record, Payee B Records, and an

of the acceptable character sets used for electronic processing of

end of Payer C Record after each set of B Records. The last record

data.

on the ﬁ le should be the End of Transmission F Record. Nothing

Block – A number of logical records grouped and written together

should be reported after the End of the Transmission F Record.

as a single unit on a CD.

Filer – Person (may be payer or transmitter) submitting information

Byte – A computer unit of measurement, one byte contains eight

to DRS.

bits and can store one character.

Filing Year – The calendar year during which the informational

Calendar Year – Generally, the year in which payments were made

returns are submitted to DRS.

by a payer to a payee.

Payee – Person or organization receiving payments from the payer

Character – A letter, number, or punctuation symbol.

or for whom an informational return must be ﬁ led. The payee includes

Character Set – A group of unique electronic deﬁ nitions for all

a gambling winner or a seller or other transferor.

letters, numbers, and punctuation symbols.

Payer – Includes the person or institution making payments or a

Compress – Reformat computer data in a storage or size-saving

person reporting a real estate transaction. The payer will be held

technique.

responsible for the completeness, accuracy, and timely submission

DRS – State of Connecticut Department of Revenue Services.

of ﬁ les submitted to DRS.

FEIN: Federal Employer Identiﬁ cation Number – A nine-digit

Transmitter – Any person or organization submitting an electronic

or CD ﬁ le to DRS.

number assigned by the Internal Revenue Services (IRS) to an

organization for federal tax reporting purposes.

Form CT- 4804 (Rev. 09/08)

Page 3 of 3

Form Ct-4804 - Instructions Page 2

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