Employee Separation Checklist (Page 2 of 2) in pdf

Employee Separation Checklist Page 2

Submit notification of termination of signature authority to Accounts Payable Department with effective

date.

3. PROPERTY – On the effective date of separation, these items are to be completed:

Collect university-owned equipment and software issued to employee (laptop, cell phone, handheld radio,

etc.) and/or items assigned for off-campus use as per Property Department Form RA-22. Acquire all

passwords to protected electronic equipment and verify access to operating systems.

Submit to Property an updated RA-22 for each item returned to campus or assigned to another employee.

All personal and non-essential software and files should be removed from university-owned property.

Reset passwords on all office equipment as needed to ensure data protection.

Reconcile any Petty Cash accounts under the purview of the employee.

4. COMPUTER USE – On the effective date of separation, these items are to be completed:

Notify Computer Services via online Work Order of employee’s separation, username and effective date.

Notify Telephone Services via online Work Order of employee’s separation, telephone extension and

effective date.

5. OTHER – At earliest time after effective date of separation, these items are to be completed:

Update university websites referencing separated employee’s name.

Cancel any pending Travel Applications, travel arrangements, and event registrations.

Remove or change name of institutional memberships and subscriptions established in the employee’s

name.

Submit employee’s final approved timesheet or leave report to Payroll.

Employee mail to be forwarded as applicable to:

f. Notes on additional separation procedures:

6. Checklist complete

Date: _____________ Supervisor Signature: _________________________

VPSS

2010

Employee Separation Checklist Page 2