2015 W-2 Worksheet For Priests - Illinois
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1
2Accounting & Data
Processing Office
M e m o
To:
All Diocesan Parishes, Schools, and Agencies
From:
Payroll Department
Date:
December 23, 2015
Re:
Year-end Payroll Procedures
_______________________________________________________________________
We need to receive a W-2 worksheet (enclosed) for every Diocesan priest (retired and active) you pay.
Please complete a worksheet for every priest whether we pay him through the payroll system, or if you
pay him directly. Please submit your worksheets no later than January 13, 2016.
The total compensation of a diocesan priest must be reported on his Form W-2. This includes
payments for weekend assistance, reconciliation assistance, Sacramental Program Stipends, Lenten
events, etc. Do not include mileage reimbursement. This could mean that a parish, school, or diocesan
agency will submit W-2 worksheets for several diocesan priests, including some from other parishes.
Do not prepare W-2 Worksheets for priests who are members of religious communities. They are
exempt from filing income tax returns. Do not prepare W-2 Worksheets for priests serving from other
dioceses. If you paid a priest from another diocese $600 or more during 2015, issue that priest Form
1099 MISC.
Priests must be able to provide documentation for their monthly professional allowances upon request.
Priests who cannot substantiate the full use of their monthly professional allowances must return
undocumented amounts to their parish, school, or diocesan agency. If a priest cannot substantiate his
use of the professional allowance, and does not return the unsubstantiated allowance, the full $800
per month must be included as additional compensation on Form W-2.
Please review your payments to individuals and unincorporated vendors for services rendered. These
are individuals and companies who are not your employees but provide a service to your parish. Use
Form 1099-MISC to report amounts paid to these individuals and companies totaling $600.00 or more
for the calendar year. Use form W-9 to determine if a vendor is incorporated.
For updated employment forms, consult the Diocesan web site at RockfordDiocese.org; select Offices;
Accounting & Data Processing Office and the appropriate form.
Call with any questions.
Catholic Diocese of Rockford
P. O. Box 7044
Rockford IL 61125
(815) 399-4300
(815) 399-5657 FAX
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