Group Travel Advance Request Form
Download a blank fillable Group Travel Advance Request Form in PDF format just by clicking the "DOWNLOAD PDF" button.
Open the file in any PDF-viewing software. Adobe Reader or any alternative for Windows or MacOS are required to access and complete fillable content.
Complete Group Travel Advance Request Form with your personal data - all interactive fields are highlighted in places where you should type, access drop-down lists or select multiple-choice options.
Some fillable PDF-files have the option of saving the completed form that contains your own data for later use or sending it out straight away.
ADVERTISEMENT
1The University of West Florida
GROUP TRAVEL ADVANCE REQUEST
DATE: _____________________
TAR NUMBER: __________________
Group Leader ID#
Group Leader's Name
Ext.
Index Number
Acct Code
Amount
_________________ __________________ ________ ___________________ ______________$______________
Amount
Issue
Date and
Credit Cards Needed
Requested: _________________ Check To: __________Time Needed: _________________
Gas
Car Rental
Trip
Date & Time
Date & Time
# Travelers:
Destination: ________________ of Departure: ___________________ of Return: _________________ _________
Purpose of Trip: _________________________________________________________________________________
BY ACCEPTING THIS CHECK, I AGREE TO THE FOLLOWING CONDITIONS
If funds are used for food and lodging, the total amount will not exceed $50.00 per person
per day based on the meal allowance listed below, plus actual expenses for lodging at a
single occupancy rate to be substantiated by itemized paid bills.
If funds are used for food and lodging, the total amount per individual per meal may not
exceed the following:
Breakfast: $6.00
Lunch: $11.00
Dinner: $19.00
These funds may not be used for the payment of common carrier, Florida State Sales
Tax, or tips, if paid directly by the Travel Coordinator.
All receipts will indicate names of individuals for whom expense is paid and the period
of time such expense covers, e.g., advances to individuals for food must be signed
and indicate the date and times covered.
Upon completion of this trip, a completed Voucher for Reimbursement of Group Traveling
Expenses with detailed receipts will be submitted to the Travel Section in order to
account for all funds used. These receipts are subject to audit before they are officially
approved as proper expenditures. In addition, cash not used must be returned
to the University Cashier for deposit to the Index Code and Account Code originally
drawn from.
Expenditure of these funds is subject to the general guidelines established by the
University.
I realize that a fraudulent claim of travel expense is subject to prosecution.
Group Travel Leader's Signature: ______________________________________ Date: _______________________
Pursuant to Section 112.061(3)(a), Florida Statues, I hereby certify or affirm that this travel is on
officially business of the University of West Florida and will be performed for the purposes stated.
Supervisor's Signature: __________________________ Title: ____________________ Date: __________________
Approval Signature: _____________________________ Title: ____________________ Date: __________________
ADVERTISEMENT
0 votes
Related Articles
Related forms
Related Categories
Parent category: Business