Precinct Convention Script Template printable pdf download

Precinct Convention Script

A. Call to Order

TEMPORARY CONVENTION CHAIR/PRECINCT CHAIR: Welcome! I now call this convention for Precinct #___ to order.

My name is ______________, and I am the incumbent precinct chair (or TEMP CONV. CHAIR). Attendees must

be a registered voter within this precinct and must have voted in the Republican Party Primary Election or

completed the Oath of Affiliation to be eligible to participate.

(Note: The meeting cannot be conducted until all voters in the precinct have voted and no

earlier than the time set by the respective County Executive Committee.)

TEMP CON CHAIR: I will now call the meeting to order. The election code states that those present constitute a

quorum, so we will proceed.

Action Item: Designate a temporary precinct convention secretary and if needed, a temporary Sergeant

at Arms. Both of these offices are allowed assistants if needed.

TEMP CON CHAIR: I will now appoint ____________ to fill the role of the temporary precinct convention secretary so

we can sign in to determine our precinct convention roll.

B. Configure Number of Qualified Candidates

TEMP CON CHAIR: We will now verify our list of qualified participants. Again, attendees must be a registered voter

within this precinct and must have voted in the Republican Party Primary Election or completed the Oath of

Affiliation to be eligible to participate.

Action Item: Have precinct convention delegates sign in on the form provided.

Action Item: Compare the list of convention attendees to the list of registered voters to ensure that

everyone was checked off earlier in the day as having voted in the Republican Primary. If they have not

voted in the Primary make sure they complete the Oath of Affiliation.

TEMP CON CHAIR: We have verified the names and prepared the list of qualified participants. It will be attached to the

minutes of the meeting as Exhibit A. We have a total of ___ qualified participants for this precinct convention.

C. Overview of Agenda and Basic Procedure

TEMP CON CHAIR: This convention will be conducted in compliance with the Texas Election Code, and the Rules of the

Republican Party of Texas, adopted in accordance with the Election Code. Robert Rules of Order, current

edition, newly revised, will govern parliamentary procedure. This precinct convention is an important step in

the future of the Republican Party, and the actions we take here tonight will serve to influence important party

decisions at subsequent conventions.

TEMP CON CHAIR: We will now elect permanent officers for the precinct convention. First we must elect a permanent

convention chair. This office is for the duration of the convention only—it is not to become the actual precinct

chair, who is duly elected by the primary voters at the polls.

D. Election of Permanent Officers

TEMP CON CHAIR: Are there any nominations for permanent convention chair?

PARTICIPANT: I nominate _____. (Although seconds are not required for nominations, they are in order.)

Precinct Convention Script Template