Special Events Coordinator Job Description
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2Special Events Coordinator Job Description
ABOUT US
BBBSKC Mission:
To create and support life-changing friendships for children.
BBBSKC Vision:
To create positive change within our community through the power of one-to-one mentoring.
Big Brothers Big Sisters partners with individual donors, foundations, corporations, governments, and others to
build the critical network of support that funds and enables the work of carefully matching children with caring
adult mentors and providing ongoing support to the child, volunteer mentor and child’s family. Big Brothers Big
Sisters targets the children who need us most, including those living in single parent homes, growing up in poverty
and coping with parental incarceration. Over 1,300 Matches (Bigs & Littles) get together every week in Kansas City.
Research proves that children enrolled in Big Brothers Big Sisters programs are more likely to improve in school and
in their relationships with family and friends, and less likely to skip school or use illegal drugs or alcohol. Big
Brothers Big Sisters of Greater Kansas City has been recognized as a leader in the non-profit industry and in the
BBBS network; winning the National BBBS Large Agency of the Year and Gold Standard Award in 2011, 2013 and
2015. Other awards include Ingram’s Magazine & KC Magazine’s Best Non Profit and the Non Profit Times Best Non
Profit to Work For. We love events! Our Special Events Team works hard to create unique, positive, memorable
experiences for our event guests. From fundraisers to friendraisers we deeply value the relationships created and
the dollars generated from each of our special events, large or small.
POSITION SUMMARY
The Special Events Coordinator provides pre-event, on-site and post-event leadership for special events put on by
Big Brothers Big Sisters of Greater Kansas City. This position requires a very detail-oriented, organized self-starter
whose role is instrumental in supporting a very busy special events program. These events, to name a few, include
a large-scale awards banquet, a rooftop crawl fundraiser, golf tournaments, Summer Bowl for Kids’ Sake, a live
auction, activities for Bigs and Littles and more.
DUTIES AND RESPONSIBILITIES
Reporting to the Director of Special Events, our Special Events coordinator assists with tasks related to
special events including: data entry, shipping/transport of event related supplies, placing orders for event
materials, check-in and registration, record keeping, mailings, trend research, donor correspondence,
marketing assistance and other tasks as assigned.
The Special Events Coordinator also co-leads the BBBSKC Big Impact Group, our Junior Board, to help
organize events, recruit volunteers, plan activities for Bigs and Littles and more.
You will work collaboratively with our Special Events team and will be given the opportunity to help drive
strategies, creative problem solve and shape each of our special events.
This position requires attention to detail, strong organizational skills, creative thinking and a passion for
events and creating a high quality guest experience.
Office work includes, but is not limited, to: answering and returning phone calls, follow-up with inquiries,
communicating with event vendors, event research, computer data entry, and assistance with event
records.
You should be comfortable assisting in a development/fundraising role where building relationships with
our supporters and volunteers is key.
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