Writing Emails In Preparation For Meetings Lesson Plan Template printable pdf download

Writing Emails In Preparation For Meetings Lesson Plan Template

Unit 3 Writing emails in preparation for

meetings

Background

Once a meeting is arranged, most follow-up correspondence is usually done by email – which involves a whole

new set of language and conventions. Let’s take a look at how they deal with this at Delta International.

Culture point – ‘Chatty emails’

In some cultures it is normal to write very

friendly emails even in a business context. People often write as if they were

chatting to somebody and they don’t always check their spelling or grammar.

What is it like in your country? Do people treat emails formally or informally?

Skills work

Read the following four emails (A–D) and write the correct letter(s) next to the explanatory sentences (1–7).

Which email(s)…

is a request for a list of completed aims? ________

is about a meeting for company shareholders? ________

is about a meeting for sharing ideas? ________

are about staff development? ________

is sent to more than one person? ________

have an attachment? ________

mentions booking accommodation? ________

All Delta International Centre Owners

From

Uwe Timm Managing Director

Subject AGM

Dear colleagues,

I trust you are all well. Please ﬁ nd herewith a brief note for your diaries. I detail below the latest information about this

year’s Delta International Annual General Meeting.

Date and Time: 12th November 10.00 to 16.00

Venue: Four Seasons Hotel Prague

We have negotiated special rates for Delta International delegates, including family members. Please make all bookings

through my PA Barbara Koenig, who can provide further information. As in previous years, I would advise making an early

reservation to ensure accommodation.

I will send an agenda and details of the social programme nearer the time. I look forward to seeing you and your families

again in the near future.

With best regards.

Yours sincerely,

Uwe Timm

1 4

Unit 3 Writing emails in preparation for meetings

Writing Emails In Preparation For Meetings Lesson Plan Template