Project Planning New Construction, Renovations, Repairs And Maintenance printable pdf download

PROJECT PLANNING

NEW CONSTRUCTION, RENOVATIONS,

REPAIRS and MAINTENANCE

PLANNING PHASE (Identify a Project)

The pastor establishes a Parish Planning and Building Committee

(PPBC). The

membership of the PPBC may be generic or project specific, or a

project specific sub-committee. Normally the complexity of the project will determine

the specific skills needed to staff the PPBC or a sub-committee. The Pastor should

seek volunteers who possess the necessary skills relevant to new construction,

renovations, repairs and maintenance or the type of project envisioned. The Pastor

forwards the list of the PPBC members (to include addresses, phone numbers and e-

mail addresses) to the Diocesan Planning and Building Commission (DPBC) Chair.

2. The PPBC conducts a yearly Building Assessment using the BUILDING

ASSESSMENT WORK SHEET FOR THE 5 YEAR Plan found in Volume I and develops a

prioritized 5 Year Plan, using the 5 Year Plan Assessment Worksheet found in Volume I.

The project planning process begins when the Pastor selects a project.

When a Architectural/ Consultant/Construction project is identified that is

estimated over $20,000, the Pastor forwards a Letter of Intent to the Bishop with a

copy to the Chair of the DPBC outlining the intent and justification for the project.

Sample Letters of Intent are provided later in Volume II.

Following a favorable review of the Letter of Intent by the Bishop, the Pastor

and the PPBC begin the project design process and the development of a Scope of

Work for bid. When renovation or construction involves a worship space the Diocese

will assign a Liturgical Representative to attend the PPBC meetings as necessary.

Primary Design Considerations

When a Worship space is part of the project, compliance with the

Built of

Living Stones: Art, Architecture and Worship

guidelines, issued by the United

States Conference of Bishops, provides the appropriate direction. The Diocese

will assign a Liturgical Representative and the Office of Worship will review the

plans that affect the Worship space. Additionally, the Parish may, with

approval of the Bishop, hire a professional liturgical consultant, to coordinate

with the Diocesan Liturgical Representative. Moreover, the design process

should respect the character of the local worshipping community.

The Bishop will review and approve all Worship space plans prior to

construction, renovation or major repairs and maintenance.

The design process will comply with federal and local laws and be sensitive

to the needs of people with disabilities. This sensitivity is not limited to

physical access and applies to the selection of art, lighting, video, space

utilization, acoustics as well as the use of modern technology.

January 22 2008

Revised: October 26 2012

Project Planning New Construction, Renovations, Repairs And Maintenance