Visits Abroad Form - Uk Scouts Page 3
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4Visits Abroad Form – Part B
Part A and B of this form should be updated, completed and submitted to your ACCI at least 6 weeks before your trip
begins.
Nights Away permit
In Touch – At Home Emergency Contact:
holder: (if required)
Phone number:
Name:
Restrictions:
Member no:
Category:
Indoor
Campsite
Address:
Postcode:
Greenfield
Lightweight expedition:
Mobile phone:
Activity permits and extensions if required:
Permit
Expiry date:
Home phone:
type:
Permit holder
Email:
and restrictions:
Party leader declaration
This complete form needs to be signed by the relevant Commissioner upon the recommendation of the ACCI or equivalent.
As leader of this party, I have:
Organised this visit in accordance with the Association’s rules.
Arranged adequate travel insurance for the visit at an appropriate time, a copy of which has been provided.
Completed adequate risk assessments for the trip and activities (including safeguarding considerations), copies of which have
been provided.
Put in place an InTouch system including an at home emergency contact.
Given a full itinerary, contingent list and programme details to the emergency contact, copies of which have been provided.
Signed: (Party leader) *
Date:
Member no:
Recommended for final
approval: (ACC International
Date:
Member no:
or regional equivalent) *
Final Approval (For Commissioner use only):
Before approving this trip please ensure that you are satisfied that the leader is aware of their responsibilities, has followed TSA
rules and procedures and is overall capable of leading a group of Scouts overseas.
Signed:
(District/County/Regional
Date:
Member no:
Commissioner)*
*Where a signature cannot be inserted please note the name, date and membership number of the person signing/recommending
approval/approving.
Checklist for ACC(I)’s
International Letter of Introduction issued
VA form sent to HQ 6 weeks prior to start of trip
Host Association informed
Copy of proposed programme and itinerary attached
(including details of any permits required)
Informed leader of telephone number of Host Association
Copy of Travel Insurance attached
Adequate risk assessments and critical incident plan for the visit are
Complete list of participants attached
attached
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