Chartered Buses, Rental Vans, And Private Automobiles Information Sheet Page 3
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3DRIVERS OF VOLUNTEER VEHICLES
School Function:
Date:
Re: Volunteers Transporting St. Johns County School District Students
Dear __________________________________________________
We appreciate your help and cooperation in transporting our students. Since you have
offered your services it is only fair that we, the school, and the School Board ensure that
you are aware of the situation in which parents, teachers and volunteers place themselves
when they transport pupils in private vehicles.
Employees, parents, and chaperones driving their own vehicles on school-related trips
should be aware that they assume personal financial liability if an accident should occur.
All vehicle owners are responsible for loss and accidental damage to their automobiles.
All students must wear seat belts “in a properly adjusted securely fastened manner.” There
must be a seat belt for each pupil transported. Each volunteer driver must provide a copy
of their insurance coverage and driver’s license. This information is forwarded to Risk
Management and kept on file with the school principal. The information is kept
confidential.
While using or operating a motor vehicle with the approval or authority of the school
district on a school function, you are not covered for third party liability damages in excess
of your required coverage. Please understand it is your personal insurance providing
coverage for liability and injury. Therefore it is essential your insurance policy provides a
minimum of $100,000 per person, $300,000 per occurrence for bodily injury, and $50,000
property damage.
You should have the names, addresses and phone numbers of all passengers. Your vehicle
should be in good repair. You should know the routes, schedules, and details of all
activities. The number of students transported will be limited by the specified capacity
limits of your vehicle and the corresponding seat belts provided.
Thank you for your valuable assistance and extra effort you put into our schools’ activities.
Sincerely,
Principal
Signature of Volunteer Driver: ________________________ Date: _______________
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