Chartered Buses, Rental Vans, And Private Automobiles Information Sheet
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3Chartered Buses, Rental Vans, and Private Automobiles
Information Sheet
When using Chartered Bus, Rental Van or Private Automobile to transport students
on a field trip, athletic trip, drama trip or club trip, the information requested in the
form on page 10 must be completed and submitted to Risk Management at least 10
days prior to departure. The form on page 13 may be used with TYPE A, TYPE B,
and TYPE C Field Trips.
Chartered Bus
: Only Chartered Bus Companies on the St. Johns County School
District’s approved Authorized Commercial Carrier List can be contracted by individual
schools. Applications for commercial carriers not on the approved list may be requested
from Risk Management. (819-7554)
Private Automobiles or Rental Vans
:
a. A written list with the names of all drivers.
b. Copies of the drivers license of each driver.
c. Private automobiles require proof of automobile insurance with a minimum of
$100,000 per person, $300,000 per occurrence for bodily injury, and $50,000
property damage. Rental vans do not require liability insurance.
d. Please note, 12 and 15 passenger vans are not permitted for use by any St.
Johns County school.
The above information must be complete and forwarded to Risk Management before
approval will be given. The principal should maintain a confidential list of all approved
drivers and include the required information. A copy of the form, “Drivers of Volunteer
Vehicles” (pg. 15), should be on file and should include the volunteer’s signature.
All drivers, all volunteers, all chaperones must have cleared the criminal background
record check conducted by RSVP.
If you are using a chartered bus, rental van or private
automobile you must complete the next page, page 13,
“Chartered Buses, Rental Vans and Private Automobiles
District Form” and return to Risk Management 10 days prior to
departure with all information requested.
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