Hics Scribe Job Action Sheet printable pdf download

Job Action Sheet

Planning

TMTS Operations Guide

SCRIBE

Mission: Maintain accurate and complete documentation for the assigned work group.

Date: ________ Start: _______ End: _______ Position Assigned to: ______________ Initials: ______

Position Reports to: Planning Chief/Section Chief as assigned Signature: _______________________

TMTS Command Location: __________________________________ Telephone: ___________________

Fax: ___________________ Other Contact Info: ________________ Radio Title: ___________________

Immediate (Operational Period 0-2 Hours)

Time

Initial

Receive assignment and briefing from the Section Chief as assigned. Obtain

packet containing Scribe Job Action Sheet.

Read this entire Job Action Sheet and review the organizational chart. Put on

position identification (if provided).

Receive assigned radio and establish two-way communications with the

Communications Unit Leader. Receive just-in-time training for the radio if

needed.

Coordinate with IT Unit to ensure access to IT systems with email/intranet

communication to increase communication and document sharing with all

Sections (if available).

Prepare a system to receive documentation and completed forms from all

Sections over the course of the TMTS activation.

Provide duplicates of forms and reports to designated personnel as directed.

Document all key activities, actions, and decisions in an Operational Log

(HICS Form 214).

Document all communications (internal and external) on an Incident Message

Form (HICS Form 213). Provide a copy of the Incident Message Form to the

Planning Chief/MST.

Participate in briefings and meetings as requested.

Intermediate (Operational Period 2-12 Hours)

Time

Initial

Advise designated personnel immediately of any operational issue you are

not able to correct or resolve.

Continue to accept and organize all documentation and forms submitted to

assigned section.

Check the accuracy and completeness of records submitted. Correct errors

or omissions by contacting appropriate TMTS Section staff.

Maintain all historical information and record consolidated plans.

Hics Scribe Job Action Sheet