Mailing Permit Application And Customer Profile (Page 2 of 2) in pdf

Instructions (For information about postage payment methods and permits, please refer to the DMM)

Standards for Mailing Using Permit Imprints

This form creates a comprehensive file about customers who use these services, including a record of customers mailing in bulk with meter

postage affixed and those who are presenting plant verified drop shipment (PVDS) or approved for Qualified Business Reply Mail (QBRM) rates.

This form also documents when permits were issued or canceled, initial fees paid, and samples approved. You may use one form and update it

1. The content and format must meet the standards in the

Domestic Mail Manual (DMM ® ).

as needed. If files are kept in separate locations, you may use a separate form for each service.

2. Mail must be presented and accepted where the permit

was issued unless permitted by other applicable

How to Complete This Form

Mailability, DMM 601

standards.

Section A, Applicant Information

3. Payment for each mailing must be made when the

1.0

General Standards

mailing is presented at the Post Office.

Enter applicant’s name and company/agency name under

2.0

Packaging

which mailings will be entered.

4. Mail must not be deposited in street collection boxes.

3.0

Acceptable Mailing Containers

Enter the date application was completed.

4.0

Cushioning, Closure, and Reinforcement

5. Minimum quantities apply and all pieces must be of

Signature of person completing form.

5.0

Handling, Content, and Extra Service Markings

identical weight, unless otherwise authorized.

Applicant’s email address or contact email address.

6.0

Mailing Containers—Special Types of Envelopes and Packaging

NOTE: Application fee applies. Annual fees apply to presort

Enter the complete company mailing address.

7.0

Packaging Standards for Mail Processed at Bulk Mail Centers

or destination entry mail.

Enter all other names under which company does business.

8.0

Nonmailable and Restricted Articles and Substances Generally

Enter method(s) of contact.

9.0

Perishables

a. Complete first form of identification number.

10.0 Hazardous Materials

Standards for Precanceled Stamps or

b. Complete second form of identification number.

11.0 Other Restricted and Nonmailable Matter

Postage Evidencing Systems (Meters/PC

Complete if applicant is a federal agency presenting

12.0 Written, Printed, and Graphic Matter Generally

Postage) to Present Presorted Mailings

mail under Official Mail Accounting System (OMAS).

10.

Indicate whether mailer is or will be presenting plant verified drop shipments (PVDS). (For informational purposes only).

Presorted mail must:

11.

Enter the name of the contact person (a person with whom Postal Service personnel can discuss mailing differences, etc.).

1. Be presented for acceptance and verification where the

12.

Enter the telephone number (include area code) of contact person named in item 11.

permit is held.

2. Not be deposited in street collection boxes.

REMINDER:

Section B, Check Type of Permit/Authorization Requested

3. Bear markings and endorsements required for the rate

Annual mailing fee is required to present

claimed or service requested.

Complete if mailer will mail using a permit imprint.

presorted mail

4. Bear a complete return address (Precanceled stamp mail).

Complete if mailer will mail using:

** Annual permit fee required

Precanceled stamps.

*** Annual permit and annual account

Government precanceled stamped envelopes.

NOTE: Annual fees apply to presort or destination entry mail.

maintenance fee required

a. Mailer precanceled postmark.

Obtain appropriate meter slug from meter manufacturer.

b. Preprinted rate markings authorization (check appropriately).

Complete if mailer will mail using a postage evidencing system (Meter/PC Postage).

Complete if mailer applies for a Business Reply Mail permit.

Standards for Business Reply Mail (BRM)

a. Post Office (Station or Branch) where mail will be received.

b. Post Office where BRM permit number was issued/annual fee was paid, if applicable.

1. Permit holder guarantees payment for proper First-Class™

Check if Business Reply Mail Annual Account Maintenance Fee was paid.

postage, plus a per-piece fee.

Complete/check if Qualified Business Reply Mail (QBRM) Approved.

Complete if mailer requests a Merchandise Return Service (MRS) authorization.

2. Permitted for cards, letters, and flats only.

a. Check “Initial” if a first-time applicant for Merchandise Return Service. NOTE: Check “Reapplication” if mailer has been

3. No extra services are permitted.

denied and wants to reapply.

4. Mail may not be converted for any other purpose than

b. Indicate whether mailer will return MRS at single or multiple locations.

that intended by the permit holder.

5. Format requirements apply.

What to Give the Customer

6. Annual permit applies.

Complete and detach the coupon corresponding to the service(s) requested and give to the customer. Advise the customer to keep their

7. Annual account maintenance fee may apply.

coupon(s) to reference the account(s). Customers should keep the coupon(s) along with their copy(ies) of PS Form 3544, Post Office Receipt for

Money, which they will receive after paying the required fee.

How to File This Form

Standards for Merchandise Return Service

File the form alphabetically by customer’s business name. Post Offices where records are maintained manually must use PS Form 3609, Record

of Permit Imprint Mailings, to establish a corresponding numerical record of permit holders. Use PS Form 25, Trust Fund Account, for all other

(MRS)

services. Post Offices with a mail classification automated system (such as the Postal One! ® system) that provides computation and individual

customer account recordkeeping need not maintain a separate manual record.

1. Permit holder guarantees payment of proper postage

and extra service fees (except for extra service fees

Enter City, State, and 5-digit ZIP Codes™ for each location. Attach spreadsheet to this

Multiple Return Locations

(See B5 on front)

purchased by the customer) on all parcels returned via

application if there are more than 12 multiple return locations.

a special label produced by the permit holder.

2. Extra services are available.

3. Format samples must be approved before using MRS.

10.

11.

12.

4. Annual permit fee applies.

5. Annual account maintenance fee applies.

3615,

6. Foreign services are unavailable.

PS Form

January 2014 (Reverse)

Mailing Permit Application And Customer Profile Page 2

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