Medical Records Clerk Job Description printable pdf download

Central Care Community Health Center**Job Description

Date: _ _________________________________

Approved b y: _ _____Marcus R oland________

C hief E xecutive O

fficer

Medical R ecords C lerk

J OB T ITLE

Medical R ecords C lerk

JOB L EVEL

Non-‐supervisory

JOB D ESCRIPTION

JOB SUMMARY

The Medical Records Clerk assembles patients’ health information, make sure that patients’

initial medical charts are complete, all forms are completed and properly identified and signed,

and that all necessary information is in the computer.

SIGNIFICANT DUTIES AND FUNCTIONS

Under supervision maintains patient files and responds to requests for medical records; performs

all daily, weekly, monthly, bi-annual and annul tasks/duties as outlined in the standard operating

procedure manual.

Ø Maintains patient files and deliver charts for scheduled appointments

Ø Pulls charts, places out-guide, delivers to providers and to other departments as requested,

retrieve charts at the end of day and re-files the chart in appropriate sequence.

Ø Files all patient data upon receipt of information

Ø Maintains patient/client confidentiality

Ø Abides with all HIPAA rules and regulations.

Ø Initiates/set-up medical chart for new patients with all required forms and creates computer

index

Ø Prepares file labels

Ø Perform required EMR data entry

Ø Maintains filing statistics

Ø Audits filing sequence.

Ø Responds to requests for medical records; processes letters and reports

Ø Answers and directs telephone calls.

Ø Retrieves patient schedules from computer system

Ø Release information to persons and agencies according to regulations

Ø Responds to correspondence requests.

Ø Perform 35 random chart audits monthly

Ø Photocopies records and documents for billing and/or legal services

Ø Sends and receives information via facsimile machine.

Ø Keeps supervisor informed of problems or issues

Ø Monitors and replenishes supplies and prints medical record forms as needed.

Ø Performs other duties as assigned inclusive of travel from one CCCHC site to another to

perform duties/tasks when requested by COO, CEO, Medical Director or supervisor

Medical Records Clerk

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Central Care Community Health Center is an Equal Opportunity Employer

Medical Records Clerk Job Description

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