Project Implementation Plan Page 20
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FM0027-GDL-00034-E-V15
Appendix 2
Example of the effect of the scheduling of in-kind
contributions on the actual grant rate
Consider the following project:
planned duration one year, with PIRs (Project Interim Report) submitted every three months
-
planned total eligible expense €1,000,000
-
Approved grant rate: 85%
-
No advance payment
-
0% retained for PCR (Project Completion Report)
-
If the eligible expense is entirely in cash, then the grant rate will of course be maintained.
PIR 1
PIR 2
PIR 3
PIR 4
Cash eligible expense
€250,000
€250,000
€250,000
€250,000
In-kind contribution
€0
€0
€0
€0
Disbursement [5.12]
€212,500
€212,500
€212,500
€212,500
Cash co-finance [5.13]+[5.14]
€37,500
€37,500
€37,500
€37,500
Cash expense to date [5.15]+[5.16]
€250,000
€500,000
€750,000
€1,000,000
In-kind contribution to date [5.17]
€0
€0
€0
€0
Total funding to date [5.18]
€250,000
€500,000
€750,000
€1,000,000
Cash expense/ total expense
100%
100%
100%
100%
Running grant rate
85.0%
85.0%
85.0%
85.0%
If the project consists of €950,000 cash eligible expense, budgeted evenly throughout the project and
an in-kind contribution, valued at €50,000 reported in the first three-month period, then although the
grant rate is below that awarded by the FMC / NMFA in the first reporting period, subsequent periods
compensate.
PIR 1
PIR 2
PIR 3
PIR 4
Cash eligible expense
€237,500
€237,500
€237,500
€237,500
In-kind contribution
€50,000
Disbursement [5.12]
€237,500
€208,750
€201,875
€201,875
Cash co-finance [5.13]+[5.14]
€0
€28,750
€35,625
€35,625
Cash expense to date [5.15]+[5.16]
€237,500
€475,000
€712,500
€950,000
In-kind contribution to date [5.17]
€50,000
€50,000
€50,000
€50,000
Total funding to date [5.18]
€287,500
€525,000
€762,500
€1,000,000
Cash expense/ total expense
82.6%
90.5%
93.4%
95%
Running grant rate
82.6%
85.0%
85.0%
85.0%
If the project consists of €950,000 cash eligible expense, budgeted evenly throughout the project and
an in-kind contribution, valued at €50,000 reported in the last three-month period, it is not possible to
compensate as there are no more reporting periods.
PIR 1
PIR 2
PIR 3
PIR 4
Cash eligible expense
€237,500
€237,500
€237,500
€237,500
In-kind contribution
€0
€0
€0
€50,000
Disbursement [5.12]
€201,875
€201,875
€201,875
€237,500
Cash co-finance [5.13]+[5.14]
€35,625
€35,625
€35,625
€0
Cash expense to date [5.15]+[5.16]
€237,500
€475,000
€712,500
€950,000
In-kind contribution to date [5.17]
€0
€0
€0
€50,000
Total funding to date [5.18]
€237,500
€475,000
€712,500
€1,000,000
Cash expense/ total expense
100%
100%
100%
95%
Running grant rate
85.0%
85.0%
85.0%
84.3%
Financial Mechanism Office, 12/16, Rue Joseph II, 1000 Brussels, Belgium . Tel: +32 (0)2 286 1701 . Fax: +32 (0)2 286 1789 . Email: fmo@efta.int .
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